Assistant Finance and Budget Officer

Org. Setting and ReportingThis position is located in the United Nations Organization Stabilization Mission in the Democratic Republic of Congo (MONUSCO) in the Budget and Finance Section, Operations and Resource Management Pillar in Kinshasa. The Assistant Finance and Budget Officer at this level usually reports to the Budget and Finance Officer. ResponsibilitiesThe Assistant Finance and Budget Officer assists with the activities of the Mission's financial system, including preparation, monitoring and reporting on budget submissions, fund redeployments, and performance reporting. Within delegated authority, the Assistant Finance and Budget Officer will be responsible for the following duties: Strategic Resourcing and Stewardship • Assists with the preparation of cost estimates and budget proposals in terms of mission's resourcing requirements such as staff and non-staff requirements; assists, reviews and revises data with respect to the finalization of budget proposals as well as Result Based Budgeting inputs. • Assists with support to the administration and monitoring of extra-budgetary resources, including review of agreements and cost plans. • Assists with the review of the efficient and effective use of budgetary resources and timely provision of information to the supervisor on any issue. • Assists with the preparation of the budget performance report of the mission ensuring that correct and accurate data/information is provided by various programme /fund centre managers in compliance with the Controller’s instructions. • Assists with data and input in preparation of the response to audits and other queries to ensure adherence to the UN Financial Regulations and Rules and Administrative Instructions. • Assists Fund Center managers for the year-end reviews of budget commitments in accordance with established criteria. Assists with the maintenance of the fixed asset register, including constant update and generation of information and reports for use by management. Performance Monitoring • Provides assistance in the analysis, preparation and delivery of strategic support and business intelligence to operational counterparts on financial resourcing and stewardship, and organizational performance of the mission, in line with mission priorities. Other • Liaises with local authorities, UN Agencies/Funds and Programmes or other parties on behalf of Mission Support Division. • Acts as an Approving Officer under financial rule 105.4 in adherence with the UN regulations and rules. • Reviews and verifies completeness of documentation supporting invoices and payment requests, analyses accounting transactions and open items in the accounting system and recommends corrective actions. • Review and reconcile all open-item-managed (OIM) accounts and investigate erroneous/invalid entries to take appropriate corrective accounting action. Do regular follow-ups on all outstanding receivables to ensure prompt payments for support provided to clients. • Review prior and current budget period commitments, and cancellation of outstanding commitments. CompetenciesProfessionalism Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning and organizing Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. EducationAn advanced university degree (Master's degree or equivalent) in business administration, public administration, finance or in a related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree is required. Job - Specific QualificationNot available. Work ExperienceAt least two (2) years of progressively responsible experience in finance, administration, budget, business administration or related area with first level degree is required . Experience in using Enterprise Resource Planning (ERP), SAP (UMOJA) and Business Intelligence Reporting tools is required. Experience working in International Organizations is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in both English and French is required. AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special NoticeThis position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. Candidates for the National Professional Officer category shall be of the nationality of the country where this position is located. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.