Background Information - Job-specific
Background Information
The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations. With over 6,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, where they need it. By implementing around 1,000 projects for our partners at any given time, UNOPS makes significant contributions to results on the ground, often in the most challenging environments.
Project information
UN Security Council Resolution 2720(2023) mandates the establishment of a mechanism โfor accelerating the provision of humanitarian relief consignments to Gaza through states which are not party to the conflict. The United Nations Office for Project Services (UNOPS) was requested by the UN Secretary-General to design, set-up, operationalise, and manage the Mechanism in support of the Senior Humanitarian and Reconstruction Coordinator, and in line with the Security Council Resolution 2720(2023).
Job-Specific Information
In order to efficiently and effectively serve our partners with due regard to corporate standards and policies, the UN 2720 Mechanism for Gaza is in need of an experienced Project Management Support Associate (PMSA). The PMSA will work under the direct supervision of the Senior Project Manager for the UN 2720 Mechanism for Gaza.
Functional ResponsibilitiesProject monitoring and reporting
Project implementation
Operational and administrative support
Knowledge management and innovation
1. Project monitoring and reporting
With guidance from the Senior Project Manager, prepare invoices and coordinate with the Finance Team for issuance of Interim Financial Reports in line with reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan. Support the PM in maintaining the following: i. Electronic Blue File,
ii. Upload on oneUNOPS (ERP) engagement and project level files.
Provide substantive inputs to assist the Project Manager in the preparation of project reports and documents. Maintain records of project files and other supporting documents on the shared drive as per the organization guideline for record keeping. Enter data in OneUNOPS, partners reporting requirements and update regularly. Support on the compilation, consolidation and analysis of relevant data for regular portfolio reports and stage plans. Take minutes of project-related meetings and follow up on action points.
2. Project Implementation
Support the Senior Project Manager in ensuring UNOPS Policies and Procedures, Financial Rules and Regulations (FRR) are adhered to for efficient project implementation and progress. Maintain project tracking sheet and alert the Senior Project Manager on project end date and reporting requirements of projects. Monitor and record best practices and innovative approaches within UNOPS FRR; identify and show alternative options according to activity needs. In consultation with the relevant stakeholders, assist in preparing amendments of Agreements and Budget revisions when applicable. Facilitate information flows and support in managing risk registers and issues. Support the documentation of lessons learned and best practices. Assist the project planning process. Follow up with partners on project agreement signing, monthly invoices verification, information required for project closure and fund transfer requests.3. Operational and administrative support
Manage and support on organizing project planning meetings, Senior Project Board meetings and partnerโs capacity building training. In consultation with the Senior Project Manager, prepare amendments for Project Agreements and budget revisions when applicable. Support development and maintenance of oneUNOPS based management information systems to ensure real time tracking of multiple donor activities. Liaison with partner focal persons for preparation of non-payroll Request for Payments. Liaise with any external partners, as well as with all internal units of UNOPS Jerusalem Office and Amman Hub for timely planning and execution of project activities.4. Knowledge management and innovation
Support the compilation of lessons learned as per defined reporting format. Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building. Support that local capacities are built at every level and opportunity for Project Support. Maintain records of project files and activity reports in hard and soft copy.Impact of Results
The Project Management Support Associate directly impacts on achievement of project results by assisting the Project Manager to adhere to project management methods and strategies. This consequently reinforces the visibility and image of UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.
CompetenciesTreats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. Education/Experience/Language requirements
Education
Experience
Languages
Proficiency in written and oral English and Arabic is required.
Contract type, level and duration
Contract type:Local ICA Individual Contractual Agreement
Contract level: LICA 6
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance
For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
Additional Information
Please note that UNOPS does not accept unsolicited resumes.
Applications received after the closing date will not be considered.
Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
Terms and Conditions
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.