The Technical Administration Assistant is responsible for performing clerical and administrative duties and
supporting managers and staff with day-to-day office/facilities tasks in accordance with NRC procedures and
standards.
Generic responsibilities
- Adhere to NRC policies, tools, handbooks and guidelines.
- Assist with the implementation of support function portfolio according to plan of action
- Ensure that NRC resources are used effectively.
- Inform the line manager about possible risks and gaps related to admin processes and possible
corruption cases - Ensure proper filing and updating of Admin related documents
- Ensure proper maintenance of the NRC premises in EAO including payment of bills.
- Prepare and develop status reports as required by management
- Promote and share ideas for improvement of the administration function
Specific responsibilities
- Assists in issuing temporary residence permits, registrations and other documents for international
staff of the East Area Office. - Responsible for organising minor repairs and minimal maintenance of the apartments of the
international staff. - Assists in search of office premises, guesthouses (GH), apartments, and support in the conclusion of contracts with suppliers in accordance with current requirements for contract management.
- Ensuring appliances and utilities in the guest houses and offices are functioning well. Ensure guest
houses and offices are well cleaned and maintained. - Responsible for organisation of necessary purchases for offices\\GH (cleaning supplies, small
appliances and furniture, kitchen utensils, stationery, tea, coffee, water, etc.) - Responsible for maintenance of the office (replenishment of kitchen supplies, proper storage of
admin supplies) - Supports in tracking contracts of the administrative unit, ensuring their timely renewal. Responsible for the timely processing of payments
- Responsible for organising requested workshops, team building and other events hosted by NRC East Area Office (EAO)
- Responsible for organization of business trips for employees of the EAO (booking hotels, purchasing
tickets). Guidance to the EAO staff on the process of organizing business trips. - Responsible for postal services in the EAO (courier call, service report, payment organization)
- Responsible for the cash advance of the Admin unit
- Other work-related duties assigned by the line manager
Generic professional competencies:
- These are skills, knowledge and experience that are important for effective performance.
- Bachelorโs degree in relevant field.
- Experience working in support function, humanitarian/recover context is a strong asset
- Previous experience from working in complex and volatile contexts.
- Good written and spoken English.
- Fluency in both written and spoken Ukrainian.
- Computer literacy (MS Office)
Context/ Specific skills, knowledge and experience:
- Analytical skills
- Strong organisational and team working skills
- Good cultural awareness and sensitivity
- Proven ability to plan and implement
Motivated and keen to learn
This position is open to candidates who have the legal right to work in Ukraine according to the local legislation. Please note that we are unable to provide work permits or visa sponsorships for this position.
What do We Offer
This position is open to candidates who have the legal right to work in Ukraine. Please note that we are unable to provide work permits or visa sponsorships for this position.
We offer an opportunity to match your career to a compelling cause and aย chance to meet and work with people who are the best in their fields.
We are also looking for people who share our values:
To be dedicated in what we do;
To be innovative with our solutions;
To act as one unified and inclusive team;
To be accountable to the donors that make our work possible;
We invite applications from all qualified and interested candidates. Candidates are encouraged to apply early, as applications will be screened on a rolling basis and interviews will be assigned instantly until a suitable candidate is selected.
- Assists in issuing temporary residence permits, registrations and other documents for international