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Administration, Fleet Assistant
Service Contract (one year)
Jerusalem
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
These jobs are found in Country Offices (COs), Regional Bureaus (RBs), and Headquarters (HQ). The Job holders report to a Head of Unit, Chief, Administration Officer, or the designate.
At this level job holders are expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.
JOB PURPOSE
The Fleet Assistant will be responsible for supporting the Fleet Manager in all aspects related to the management and maintenance of the organization's fleet of vehicles. This includes but is not limited to vehicle scheduling, maintenance coordination, fuel management, and record-keeping.
KEY ACCOUNTABILITIES (not all-inclusive)
Vehicle Scheduling: Assist in coordinating the scheduling and allocation of vehicles based on operational requirements. Maintenance Coordination: Coordinate with maintenance staff or external service providers to ensure timely servicing and repairs of vehicles. Fuel Management: Monitor fuel consumption, maintain fueling records, and ensure that vehicles are adequately fueled for operational needs. Inventory Management: Keep track of vehicle parts, supplies, and equipment; assist in inventory replenishment as needed. Documentation and Record-Keeping: Maintain accurate records of vehicle maintenance, repairs, inspections, and other relevant documentation. Compliance: Ensure that all vehicles meet legal and regulatory requirements, including licensing, insurance, and safety standards. Reporting: Generate reports on fleet utilization, maintenance costs, fuel consumption, and other relevant metrics as required.STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Language: Fluency in both oral and written communication in English and Arabic
Experience: at least 5 years of relevant experience.
OTHER SPECIFIC JOB REQUIREMENTS
Prior experience in a similar role, preferably in fleet management or automotive services. Strong organizational and time management skills, with the ability to prioritize tasks effectively. Proficiency in basic computer applications, including MS Office suite and fleet management software. Excellent communication skills, both verbal and written. Attention to detail and ability to maintain accurate records. Knowledge of relevant regulations and best practices in fleet management.DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
Has demonstrated an ability to perform all routine administrative activities in line with WFPs operating standards through day to day work Has supported in providing ad-hoc guidance to new staff membersTERMS AND CONDITIONS
upload an updated CV
DEADLINE FOR APPLICATIONS
28 May 2024
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFPās standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.