BUSINESS ANALYST&ERP PROGRAM & FINANCE COORDINATOR

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

1. Business planning processes
   • Participate actively in the preparation of the Country Budget.
   • Support the CFD in communicating instructions and milestones within the country for business planning, including long-term planning, budgeting, quarterly forecasting and cash flow forecasting
   • Look for evidence that budget correction from previous month are done.
   • Send to each office a list of queries/problems identified and get answers or explanations.
   • Produce Country summaries including the Quarterly reports with comments drawn from field staff explanations and give to CFD for executive overview.
   • Ensure that Grant funded Project budgets are consistent in Grants & Programme Module
   • Compile KP06 from PIIAs and CO and maintain a country KP06/AP management file.
     1. Financial Reporting and Analysis
        • Produce regular and ad hoc reports from SAP online, SAP BI & Power BI reports for budget managers.
        • Produce appropriate reports by PIIAs, Impact Area and GL codes
        • Provide expenditures trend and structure analysis.
        • Analyze Projects and Cost Centers spending and provide feedback for further action
        • Provide timely of likely over/under spending to Program Team
        • Review periodic financial reports for the Country Office, including year-end reporting, and monthly Grants reports
        • Review financial reports from partners and make recommendations to CFD.
        • Review financial reports from projects and make recommendations to CFD.
        • Produce KPI report
          1. Accounting and Treasury
             • Adjust Country Approved Budget and provide accurate monthly phasing and cash forecast.
             • Ensure monthly financial reports are performed and sent on time.
             • Ensure compliance with local regulatory and tax legislation in respect of financial matters
             • Review of project budgets.
             • Review & monitor balance sheets accounts (Advances, Accruals, and Prepayments) to ensure they are being normally and consistently captured.
             • Consolidate the Donors monthly logging sheet report
               1. Internal Financial Controls
                  • Help ensure that appropriate financial controls are in place.
                  • Draft procedures to address weaknesses in the systems for CFD review.
                  • Help reinforce partner organizations’ financial controls.
                  • Prepare finance-related audit actions
                  • Follow up audit actions list and report progress to CFD.
                    1. Expenditures analyses.
                       • Perform expenditures analyses with cost effectiveness of operations orientation.
                       • Sharing and dissemination of best practices countrywide.
                       • Management and coordination of the new ERP and SAP system
                         • Coordinate the cleaning of the SAP system to ensure a successful migration on the new ERP system.
                         • Implement and monitor ERP system at Plan International Guinea.
                         • Strengthen the capacity of Plan International staff to use the ERP system or on the updates by organizing training sessions / refresh of memories.
                         • Report to GH or Region any dysfunction found by users to find an immediate solution
                           1. Other Tasks
                              • Actively participate in the Period end activities
                              • Assisting in staff training (e.g. Budgeting, Cash Forecast, …)
                              • Ensure that the recommendations formulated during the evaluation of the various partners by the Quality Assurance Management are integrated into the various agreements and to make their follow-up.

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