Compliance Analyst, NPSA-8, DS-Kyiv, National position

Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.   UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.      Background       

The United Nations Development Programme (UNDP) works in about 170 countries and territories, helping to eradicate poverty, reduce inequalities and exclusion, and build resilience so that countries can sustain progress. As the United Nations’ development agency, UNDP plays a critical role in helping countries achieve the Sustainable Development Goals (SDGs).

In Ukraine, UNDP operates in five programmatic areas of support: government capacities for crisis response and management; sustaining provision of public services; emergency works facilitating return and reconstruction; incomes, livelihoods and the private sector response; and civil society and maintenance of the social fabric.

The war in Ukraine has resulted in significant loss of life; unprecedented displacement, internally and towards neighbouring countries; and devastating destruction of infrastructure. Eighteen years of socio-economic achievements in Ukraine are at risk. UNDP’s core engagement is to preserve development gains as fully as possible, and to return Ukraine to pathways towards achieving the SDGs as quickly as possible.

UNDP launched its Resilience Building and Recovery (RBR) framework for Ukraine on 11 April 2022 to immediately respond to the development and humanitarian challenges. The overall objective is to preserve development gains in Ukraine, mitigating risks of descent into a governance and service delivery crisis, embedding activities for recovery from the onset of the humanitarian effort, and facilitating a swift return to development pathways and processes for national attainment of the SDGs.

Building on the outcomes of the Ukraine Early Recovery Programme (UERP) – multisector framework loan from the European Investment Bank being implemented from 2015 and targeting the investments in the reconstruction of social municipal infrastructure in the Eastern Ukraine, the new Ukraine Recovery Programme (URP) started in late 2021 aimed at supporting follow-up EUR 340 million investments in critical public infrastructure in areas affected by the war. At the beginning of the URP, it was expected that the programme would cover the same regions as it was under UERP. Following the military aggression in Ukraine, the URP implementing partners have agreed to expand the Programme to the territories under the control of the Government of Ukraine, regions where there are no active hostilities (territories with a lower risk of recurrence of hostilities) and those that accept a significant number of IDPs. The priority is given to URP sub-projects aimed at recovery of the most critical social infrastructure (schools, hospitals, water treatment) and housing for IDPs in the conflict-affected areas (de occupied regions of Kyiv, Zhytomyr, Sumy, Chernihiv oblasts, city of Kyiv, and supporting Vinnytsia, Dnipropetrovsk, Kirovohrad, Odesa, Poltava, and Cherkasy oblasts) to provide decent living conditions for displaced people and host communities.

The first phase of the URP started in August 2022 with the announcement of the first call of proposals according to the renewed criteria and to select of the most urgent and critically important applications from the final beneficiaries of target oblasts and the city of Kyiv. As of now, the new batch of 45 UERP sub-projects and four batches of 157 URP sub-projects were approved for implementation within EIB-funded programmes.

Within the framework agreements with the Ministry for Communities, Territories and Infrastructure Development of Ukraine (MCTID), UNDP is providing Technical Assistance (TA) to the EIB’s UERP and URP framework loans considering the similarity of both programs, their joint principles, and approaches to implementation (“Project”). UNDP is committed to strengthening the implementation of the UERP and URP through technical support for the effective management of sub-projects during the main active phases of the project cycle, including planning, design, procurement, construction work, and monitoring as well as providing regular consultations to the UERP/URP final beneficiaries and local stakeholders. Thus, the TA Project is aimed at contributing to the social and economic recovery of the targeted war-affected regions of Ukraine.

In this context, UNDP Ukraine seeks applications from highly skilled and experienced Ukrainian professionals for the position of Compliance Analyst to ensure proper implementation of compliance activities within the UERP/URP framework loans provided by the EIB.

Duties and Responsibilities 
 

1.Support Project Implementation:

• Ensure the implementation of compliance-focused activities and delivery of results that address the needs of project stakeholders, in alignment with UN/UNDP and EIB rules, regulations, policies and strategies.
• Contribute to the preparation of annual, quarterly, and detailed implementation work plans to ensure the timely initiation and execution of project activities.
• Provide technical support to establish a project cycle profile with clear compliance milestones at each phase.
• Identify and implement cost-saving and efficiency strategies, ensuring alignment with compliance protocols.
• Participate in relevant working group meetings and consultations, ensuring compliance priorities are integrated and communicated effectively.
• Conduct field site visits to monitor project implementation, ensuring adherence to compliance standards and addressing potential risks.

  2. Provide Technical Support in and Ensure Effective Procurement Processes within the Project Framework:

  • Ensure full compliance of procurement activities with Ukrainian legislation, UNDP/EIB rules, regulations, and ethical standards.
  • Facilitate fair, transparent, and competitive procurement processes under the EIB loan facility to ensure best value for money.
  • Strengthen the capacity of beneficiaries through training sessions, workshops, and information-sharing events related to compliance in procurement.
  • Develop and manage rosters of suppliers, implement mechanisms for supplier evaluation, and establish performance measurement systems.
  • Collaborate with relevant counterparts and consultants to:
    • Conduct market research and analyze construction material cost indicators.
    • Review contracts and amendments, ensuring alignment with project objectives and justification for cost increases.
    • Confirm cost increase justifications and compliance with established project standards.
    • Maintain comprehensive documentation of procurement processes and prepare regular reports highlighting compliance performance, risks, and mitigation strategies.
    • Identify potential procurement risks and recommend innovations to enhance transparency, efficiency, and accountability.

      3. Provide Financial Operational Support to the Project:

      • Support the preparation of accurate financial reports, including monthly disbursement reports and forecasts, in line with EIB and UNDP rules and regulations.
      • Monitor financial activities under the EIB loan facility to ensure compliance with relevant regulations and Standard Operating Procedures (SOPs).
      • Contribute to developing mechanisms to address deficiencies in financial management and improve compliance adherence.
      • Conduct regular analysis of project financial performance and delivery, identifying risks and recommending corrective actions as necessary.
      • Ensure transparent and accountable financial management practices across all sub-projects, providing timely operational support as needed.

        4. Support Capacity Building and Facilitate Knowledge Building and Sharing:

        • Document and share best practices and lessons learned in compliance monitoring and implementation with project partners and stakeholders.
        • Contribute to knowledge networks and communities of practice related to compliance and project governance.
        • Support the establishment of knowledge platforms to disseminate compliance-related insights and innovations from the project.
        • Develop knowledge products and resources to strengthen the understanding and application of compliance measures across stakeholders and implementing partners.

          The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
          
          The Compliance Analyst will work under direct supervision of the Procurement and Finance Specialist and overall guidance of the National Project Manager.

          Competencies
            Core   Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements  Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible  Act with Determination:  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 

          📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

          ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

          
           

          Cross-Functional & Technical competencies     Thematic Area Name Definition Business Direction and Strategy  System Thinking  Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.  Business Direction and Strategy  Effective Decision Making  Take decisions in a timely and efficient manner in line with one's authority, area of expertise and resources and take into consideration potential wider implications.  Business Direction and Strategy  Negotiation and Influence  Reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates win-win situations.  Partnership management  Strategic engagement  Ability to capture and sustain attention, interest and agreement of high-level, influential policy and decision makers and secure their buy-in of high-level vision and objectives.  Procurement  Contract management  Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations  Finance  Budget management  Ability to support budgetary aspects of work planning process, drawing and management of team budgets. 

           

          Skills and Experience
            Min. Education requirements

          • Advanced university degree (Master’s degree or equivalent) in Finance, Accounting, Auditing, Business Administration/Management, Public Administration, Economics, Law, Engineering or other related disciplines is required, or 
          • A first-level university degree (Bachelor’s degree) in the areas mentioned above in combination with additional 2 years of qualifying experience will be given due consideration in lieu of Master’s degree. 

             

            Min. years of relevant work experience 
            • Applicants with a Master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience.
            • Applicants with a Bachelor’s degree are required to have a minimum of two (2) years of relevant professional experience at national or international level in public sector procurement management, project development, finance management, accounting, auditing, engineering or related fields.  Required  skills 
              • Sufficient usage of computers and office software packages (MS Words, Excel, etc.) and knowledge of spreadsheet and database packages. 
              • Familiarity with the relevant Ukrainian national laws and procedures on public procurement and financial issues. 

                 

                Desired skills in addition to the competencies covered in the Competencies section
                • Experience in monitoring public procurement and/or financial processes related to the implementation of civil engineering projects, and/or infrastructure, and/or urban development/renewal programmes shall be considered an asset. 
                • Experience of working with PROZORRO 
                • Prior experience of working with UN Agencies, International Organizations or in projects financed by international donors in the field of procurement and finance 
                • Experience in quality assurance and monitoring of project activities 
                • Experience of working with local partners at the national and municipal level in the international development context  Required Language(s) 
                  • Fluency in English is required. 
                  • Fluency in Ukrainian is required for local personnel. 

                     

                    Professional Certificates

                    N/A

                     

                    Disclaimer

                    Applicant information about UNDP rosters

                    Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

                    Non-discrimination

                    UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.   
                    UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
                     

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