Description
Responsibilities:
1. Grants Management
- Review grant agreements in liaison with the Coordination Siteโs award focal person.
- Deliver the grant launch to ensure shared clarity and understanding of donor requirements.
- Develop project management structures for awards, including RACI, decision matrix, and donor communication tracker.
- Develop governance structures for awards, showing how changes in scope, time, and budget are approved.
- Work with project teams to develop a close-out plan, ensuring compliance with donors and organizational requirements.
- Ensure seamless, transparent, and timely communication and response to donor requests.
2. Compliance management
- Lead the design, rollout, and enforcement of compliance systems, ensuring policy implementation and integration across Finance, HR, Procurement, Operations, and Clinical Programs.
- Provide technical advice on policy development and updates to align with evolving compliance needs and PIH Lesothoโs operational context.
- Review contracts and MOUs from vendors and stakeholders, offering expert recommendations for enhancement.
3. Compliance oversight:
- Maintain and share a donor compliance checklist to ensure adherence to procurement, hiring, branding, and budget utilization standards
- Develop and implement a compliance monitoring plan for all organizational policies and donor requirements to ensure adherence.
- Conduct regular reviews and spot checks to evaluate and provide recommendations regarding:
- Procurement compliance, including adherence to procurement policy and the transparency of processes.
- Compliance with Finance Policy requirements, reporting accuracy, adherence to reporting timelines, and other internal control measures.
- Adequacy of Human Resource practices and compliance with statutory requirements and PIH Lesotho policies.
- Prepare compliance reports for the Executive Director and Senior Leadership Team, highlighting the adequacy of internal controls, gaps, and recommended corrective actions.
4. Risk Management
- Work with heads of departments to identify, analyze, and document risks.
- Monitor the risk registers quarterly to ensure the implementation of mitigation measures.
- Assess risks from control gaps or policy breaches, escalate high-risk issues to the Executive Director, and ensure implementation of mitigation measures for low-risk concerns.
- Ensure timely execution of audit recommendations, risk mitigation plans, and anti-fraud, complaint, and Whistleblower safeguards Qualifications
- A Bachelor's degree in accounting, Finance, or a related field
- Certificate in Risk or Compliance Management shall be an added advantage
- Bachelor of Commerce with a Major in Risk Management. Experience
- At least 3 yearsโ experience in Compliance or Risk management, preferably in the NGO Sector.
- At least 3 yearsโ experience in reviewing and managing donor agreements, with proven knowledge of donorsโ compliance requirements.
- In-depth knowledge of procurement, finance, and HR compliance frameworks in an NGO sector is an added advantage.Skills and Competencies:
- Excellent communication and report-writing skills.
- Strong analytical and problem-solving skills.
- Advanced Excel skill is an added advantage.