Coordination Officer (NSOC)(P3)

This selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for similar functions in any of the Departments and Offices of the Organization.

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.

Organizational Setting

The Department of Nuclear Safety and Security (NS) formulates and implements the IAEA's nuclear safety and security programme, which encompasses the IAEA's activities to protect people and the environment from radiation exposure and responds to the needs of its Member States related to nuclear safety and nuclear security.

The Office of Safety and Security Coordination (NSOC) is located in the Office of the Deputy Director General, Head of the Department. Its mission is to ensure the technical consistency and effective coordination of the IAEA's activities in the nuclear, radiation, transport and waste safety and nuclear security programmes. NSOC comprises three Sections: the Programme and Strategy Coordination Section, the Networks Management and Partnership Section and the Safety Standards and Security Guidance Development Section.

The mission of the Programme and Strategy Coordination Section (PSCS) is to ensure the effective development and coordinated implementation of Major Programme 3 and to provide for a common strategic approach to cross cutting areas such as capacity building.

Main Purpose

Under the general supervision of the Section Head/Programme Coordinator and senior professionals in PSCS, the Coordination Officer provides support and liaison coordination and implementation of MP3. The Coordination Officer assists in research and analysis, review and clearance of various reports.

Role

The Coordination Officer is: 1) an analyst, providing background information through research on relevant issues and interaction with counterparts in-house as well as in Member States' diplomatic corps; 2) a liaison between internal experts and senior managers and Member States; 3) a team member, assisting the Section Head/Programme Coordinator and senior professionals in PSCS with support work for decision-making and in-house coordination; 4) a programme officer, supporting in the management of the funds, expediting and coordinating project implementation, assessing progress and reporting on the achievement of project results.

Functions / Key Results Expected

Support the preparation of reports and documents for the Policy Making Organs of the IAEA, including annual reports and nuclear and radiation safety reports.
As main project officer, coordinate a range of cross-cutting projects across the Department, including technical meetings and international conferences.
Research and gather technical information for the preparation of policy papers, presentations and advocacy materials.
Coordinate and draft inputs for briefing notes for senior management,
Support the coordination of preparation of the IAEA’s programme and budget proposal for presentation to Member States, and the coordination of monitoring of and reporting on the programme and budget implementation.
Prepare project plans and tracking tools to monitor the performance of workplan objectives.
Propose and implement policy and process changes for continuous process improvement, including through the use of new technologies and best practices.

Competencies and Expertise

Core Competencies(Competency Framework) Name Definition &nbsp Communication Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. &nbsp Achieving Results Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. &nbsp Teamwork Actively contributes to achieving team results. Supports team decisions. &nbsp Planning and Organizing Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

Functional Competencies Name Definition &nbsp Client orientation Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met. &nbsp Judgement/decision making Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards. &nbsp Partnership building Identifies and builds partnerships. Develops and maintains long lasting partnerships to strengthen relationships. Delivers programmatic outputs and acquires resources in support of Agency goals.

Required Expertise Function Name Expertise Description &nbsp &nbsp &nbsp Management and Programme Analysis Information Collection and Analysis Proven and extensive ability to gather information, to evaluate, assess and draw conclusions for a most efficient work performance. &nbsp &nbsp &nbsp Management and Programme Analysis Programme Management Knowledge of programme and project management techniques. &nbsp &nbsp &nbsp Management and Programme Analysis Reporting Ability to report concisely, accurately and promptly on meetings and matters of relevance to the IAEA.

Qualifications, Experience and Language skills

Bachelor's Degree - University degree in engineering, science, business administration, international relations, political science, law, public administration or a related field.

Minimum of five years of related experience, including coordination experience, in an international environment.
Project management certification (e.g. PRINCE2 or PMP) is an asset
Professional experience in nuclear safety or security, radiation protection or emergency preparedness and response is an asset.

Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $70212 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 36580*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks' annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions

General Information

• The IAEA's paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
• Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person's race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
• The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
• Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
• The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.
  
  

  Evaluation process

  • The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
  • Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.
    
    

    Appointment information

    • Appointment is subject to a satisfactory medical report.
    • Staff members may be assigned to any location.
    • Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
    • The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.