Under the overall supervision of the Chief of Mission (CoM) and theย Supply Chain Officer, and the direct supervision of theย Senior Fleet Management Assistant and technical guidance from the Hub Lead, the incumbent contributes to a smooth operation of the IOM Mission in Ukraine. The incumbent will assist in the effective and efficient management of the Mission through a range of actions, including driving and administrative support management.
- Drive assigned IOM office vehicle(s).
- Manage the day-to-day maintenance of the assigned vehicle(s) to ensure roadworthiness of the vehicles.ย This includes daily check of tires, brakes, engine oil, fan belt, etc.
- Arrange for minor repairs and ensures that the vehicles are kept clean.
- Ensure that the vehicles undertake regular service intervals.
- Keep records of spare parts for vehicle(s) and conduct monthly inventory of the spare parts.ย
- Find the mostย direct and safe route over the best available roads to the destination.
- Ensure that the IOM vehicle(s) is used only for official/authorized business, as advised by the supervisor.
- Make sure that the daily log sheet is prepared, and a monthly report is prepared summarizing statistics linked to mileage, fuel consumption, etc. for the vehicle.
- Keep a high degree of confidentiality and discreteness in discussions, which involves IOM and its officials. Take proper actions to reduce potential security threats to IOM officials and/or property within the immediate vicinity of the vehicle and along transport routes.
- Meet official personnel at the airport(s) and facilitate immigration and customs formalities as required.
- Collect and deliver mail, documents, pouches, and other communications/items from and to the country office; go to the post office, airport, government agencies, other UN agencies, institutions, project sites, etc., to take and deliver items and communications; keep records as required.
- When needed, assist the country office staff in performing simple clerical duties such as making and answering telephone calls, making photocopies, keeping records, etc.
- Perform such other duties as may be assigned.
EDUCATION
- High school diploma with at least two years of relevant work experience.
ORย
- Bachelorโs Degree or equivalent from an accredited academic institution with at least one year of professional work experience.ย
- Valid national driverโs licence.
EXPERIENCE
- Knowledge of driving rules and regulations.
- Experience in driving a variety of makes and models of vehicles
- Skills in minor vehicle repairs.ย
- Knowledge of radio, email, telephone and other applications.
SKILLS
- Good problem solving skills.
- Ability to communicate clearly,ย
- Good planning and coordination skills.
SECTION 5
Languages[1]
REQUIREDFor this position, fluency in Ukrainian is required (oral and written).
DESIRABLE
Basic in English.
SECTION 6
Competencies[2]
The incumbent is expected to demonstrate the following values and competencies:
VALUES -ย All IOM staff members must abide by and demonstrate these five values:
ยInclusion and respect for diversity:ย Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency:ย Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism:ย Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage:ย Demonstrates willingness to take a stand on issues of importance.
Empathy:ย Shows compassion for others, makes people feel safe, respected and fairly treated.
ยCORE COMPETENCIESย -ย Behavioural indicators โย Level 1
ยTeamwork:ย Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results:ย Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge:ย Continuously seeks to learn, share knowledge and innovate.
Accountability:ย Takes ownership for achieving the Organizationโs priorities and assumes responsibility for own actions and delegated work.
Communication:ย Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
ย[1]ย As per IN/233, staff members in a position in the Professional and GS categories are expected to be fluent in one of the Organizationโs official languages, which are English, French and Spanish. At least a working knowledge of another official language is highly desirable and may be specified as mandatory in some cases. For positions in the GS category, proficiency in one of the local language(s) may also be required, as specified in the VN/SVN.
[2]ย Competencies and respective levels should be drawn from the Competency Framework of the Organization. Notes
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
- High school diploma with at least two years of relevant work experience.
- IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.