Expedited SVN Project Associate (Shelter), for internal candidates only

Under the overall supervision of Chief of Mission and Programme Officer (NFI/Common Pipeline) and direct supervision of the Senior Project Associate (NFI), and in collaboration with fellow technical programme specialists, the incumbent will be instrumental in facilitating the effective implementation of the IOM SNFI Unit’s initiatives within the Kyiv, Chernihiv, Sumy, Poltava, Cherkasy, and Zhytomyr regions. 

1. Assist in the implementation and monitoring of project activities associated with the IOM SNFI portfolio, verifying that they are in line with the technical guidelines, standard operating procedures (SOP) and quality control plans.
2. Conduct field visits to assist in the collection and documentation of information damages and repair needs at various locations, including but not limited to collective centers, social institutions, private residences, and infrastructure, under the guidance of technical colleagues.
3. Assist in compiling Bills of Quantity and Bills of Materials, and other necessary engineering documentation by collecting and organizing technical information based on national legislation and IOM standards, under the supervision of technical colleagues 
4. Assist the Procurement Unit by collecting, organizing and sharing technical information for the preparation of Bill of Quantity (BoQs) and other construction-related procurement documents. Support the bid analysis and technical evaluation process by compiling relevant documentation and coordinating inputs from technical colleagues, in line with procurement procedures to contribute to a transparent and fair tendering process
5. Assist in monitoring the progress of works on-site and document key activities. Support the identification of any deviations from original designs and plans, and report these changes to  Programme Management and Procurement Units. Facilitate coordination between on-site teams and technical colleagues to maintain proper documentation and follow-up on any necessary adjustments.
6. Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
7. Contribute as requested to the reports by providing inputs and data (including weekly, monthly, interim and final project reports), in addition to submitting regular progress reports.
8. Verify that programme trackers are up to date and reflecting field activities correctly.
9. Perform such other duties as may be assigned. Education
   • High school diploma with five years of professional work experience; or,
   • Bachelor’s degree in Civil Engineering, Architect,  Mechanical Engineering or Electrical Engineering from an accredited academic institution, with 3 years of relevant professional experience.   Experience
     • Experience supporting shelter and building construction and repair management activities;
     • Experience in the field of construction engineering and contract management;
     • Experience in supporting the implementation of civil design projects;
     • Knowledge of applicable codes, policies, standards and best practices related to project;
     • Knowledge of financial rules and regulations;
     • Prior work experience with humanitarian organizations, non-government or government institutions/organization is an advantage. Skills
       • Knowledge of humanitarian relief operations related to the Ukrainian context, especially in Shelter sector;
       • Excellent communication skills, ability to coordinate and corresponds in a clear and concise manner;
       • Ability to complete tasks in a timely and accurate manner;
       • Required high attention to details.  Languages

         All applicants must possess a working knowledge of English and demonstrate fluency in Ukrainian, both in oral and written forms.

           Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
       • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
     • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
   • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
10. Courage: Demonstrates willingness to take a stand on issues of importance.