Job Summary:
Under the direction of the Associate Director of Finance and Administration, the Finance & Grants Manager performs diversified accounting and reporting functions and will coordinate and provide administrative management support to the FHI 360 Country Office, Project Office Areas, and seconded staff. The Finance & Grants Manager will also work closely with the Finance Officer and Administrative Assistant to ensure FHI 360 Malawi and sub-recipient compliance with donor and FHI 360 financial, administrative, and operations procedures.
Key Responsibilities:
- Assist the Associate Director of Finance and Administration in preparing yearly work-plan budgets for submission to the funder.
- Review all payment requests and determine the propriety and accuracy of all expenditures. Assures completeness of supporting documentation and coding per FHI 360 Malawi policies and procedures.
- Coordinate with the Associate Director of Finance and Operations, reviewing and analyzing monthly financial budgets (Pipelines) and actual projections. Direct and manage the program budget per the approved annual budget and continuously monitor expenditures.
- Oversee FHI360 Malawi Office monthly financial close, including submission of related information to HQ.
- Leads the month-end close-out processes.
- Reviews bank reconciliations and other balance sheet reconciliations.
- Prepares weekly cash requests for review by the Director of Finance, Regional Office review, and HQ disbursements.
- In coordination with the Associate Director of Finance and Operations, responsible for all financial reporting, including annual VAT and PEPFAR Expenditure Reporting, USAID quarterly accruals report questionnaire completion, AP accrual reporting, and VAT reporting
- Prepares Country Office payroll and ensures that all statutory payments are accurately calculated per the Country Office laws.
- Manage subaward monitoring plan and reporting.
- Provide sub-awardees with capacity development and technical support to strengthen their grant management systems and ensure robust sub-agreement management.
- Participate in the formulation or revision of program and management policies,
- Assist in ensuring compliance with all donor-related and FHI360-specific policies.
- Strengthen teamwork and systematic functions between admin, finance, and program and
Technical teams. - Performs other duties as assigned.
Education and Experience:
- University degree or higher diploma in Accounting, Finance, and Business Administration or its recognized equivalent
- Minimum of five yearsโ experience in accounting related to NGOs and community-level programs, with increasing responsibility.
- Experience must reflect the knowledge, skills, and abilities listed above.
- Bachelorโs degree in accountancy from a recognized institute
Qualifications and Skills:
- Proven ability in accounting for medium to large, multifaceted programs
- Ability to work with others and develop and maintain compatibility among project staff, subcontractors, and assistance recipients.
- Well-developed computer skills
- Well-developed written and oral communication skills
- In-depth knowledge of donor-funded regulations, systems, and procedures for managing complex grant programs with many partners and customers is mandatory
Travel requirements
15% local travel to implementation districts and sub-recipientsโ offices
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicantsโ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicantโs tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
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