Under the overall supervision of Resource Management Officer and the direct supervision of Finance Officer, the Finance Assistant will be responsible for the following duties:ย
Financial Resource Management
Assist in managing financial resources by monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations.
Responsible for the Petty Cash of the officeBudget Preparation and Monitoring
Assist in preparing annual budget submission and revisions, including estimating staff costs, rental and utilities, office equipment and supplies, printing, and other contracts, services, or running expenses.
Assist in the preparation of budget, accounting, financial, statistical reports, and other reports as required.
Assist in financial monitoring of projects.
Assist in following up on the timely clearing of project commitments and reflecting them in financial reports.
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Data Management and Analysis
Extract and input data from various sources in financial or accounting systems.
Assist in analyzing financial data related to all activities across the mission.
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Financial Reporting and Compliance
Assist in the preparation of IOM Donor Financial reports in accordance with IOM and Donor guidelines, and support addressing related comments from RAS and RO.
Assist in providing guidance on accounting, budget, and financial-related issues.
Assist in implementing office costs projectization and follow-up for any related issues.
Assist in issuing the IOM donor invoice.
Assist in Donor, Internal, and External audits.
Assist in clearing outstanding issues related to Project Balance Reviews (PBR).
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Payment Processing and Verification
Perform review of all types of payments, from purchases to payment requests, verifying that they are duly authorized, and all supporting documents are attached.
Verify vendor claims for accuracy and conformance with IOM finance policies and instructions.
Perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered.
Ensure proper and systematic completion of all posted payments and other accounting documents according to established standards.
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Payroll and Staff Support
Assist in the preparation of the payroll by executing validity checks on monthly payroll results.
Provide assistance to all staff services such as document retrieval, travel, follow-up commitments, cash payments, etc.
Assist the Program Managers with providing verification of financial expenditure and perform required recording and allocation in accordance with IOM regulations and established procedures in coordination with RMO and Finance Officer.
Perform other related duties as required
Education High school degree/certificate with minimum five years of relevant work experience; or, Bachelorโs Degree from an accredited institutionย Accredited Universities are those listed in the UNESCO World Higher Education Database.ย ExperienceExcellent communication skills in English andย
Previous experience in an international, humanitarian/development organization and/or in capacity building initiatives is an advantageย
Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds and respect for diversity and gender equalityย
Strong Computer skills especially in Ms Excel, Word and Outlookย
Ability to pay close attention to details and work with minimal supervisionย
Ability to work under pressure and meet deadlinesย ย
Ability to work effectively and harmoniously with a team of colleaguesย
Time Management and planning for accounting cyclesย
Able to set up internal record trackingย
SkillsExcellent operational, organization and communication skills.
High level of interpersonal communication; commitment, efficiency, flexibility, drive for results,
Demonstrated ability of working effectively and harmoniously with colleagues from varied cultures and professional backgrounds to achieve desired goals.
Clearly communicates, and listens to feedback on, changing priorities and procedures
Strong computer skills - Word, Excel and Internet and experience with accounting systemsis advantageous
ORACLE experience is an advantage
LanguagesยRequired :
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For this position, fluency in ย English and French is required (oral and written).
Desirable:
Working Knowledge of Arabic and other languages
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IOMโs official languages are English, French and Spanish.Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.ย Required Competenciesย IOMโs competency framework can be found at this link. Competencies will be assessed during the selection process.ย Values - all IOM staff members must abide by and demonstrate these three values: Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.Courage: Demonstrates willingness to take a stand on issues of importance.Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.Core Competencies โ behavioural indicators (Level 1) Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.Accountability: Takes ownership for achieving the Organizationโs priorities and assumes responsibility for own actions and delegated work.Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.Managerial Competencies โ behavioural indicators (Level 1) (applicable only if position is with direct reports) Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organizationโs vision. Assists others to realize and develop their leadership and professional potential.Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.Strategic thinking and vision: Works strategically to realize the Organizationโs goals and communicates a clear strategic direction.Humility: Leads with humility and shows openness to acknowledging own shortcomings.Notes Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies