Grants and Partnership Officerย (Open to Ugandan Nationals Only)
Females are highly encouraged to Apply.ย
Specific responsibilitiesย
Partner Identification and Assessment Support: Assist in the identification of local and national NGOs and CSOs; support the coordination of partner assessments and contribute to the documentation of capacity strengthening plans.ย
Project Cycle Management (PCM) Support: Facilitate the practical application of partnership SOPs and tools by supporting field teams with documentation, scheduling, and information management. Assist in the review of partner performance reports and supporting documents.ย
Grants and Agreement Administration: Support the development of partner sub-grant agreements and amendments in collaboration with the Support Unit. Track reporting deadlines, ensure timely submission of partner reports, and conduct initial reviews for completeness.ย
Capacity Development Support: Assist in coordinating partner capacity development activities, including logistical arrangements for trainings and workshops. Maintain records of capacity strengthening initiatives and field support visits.ย
Coordination and Representation Support: Support coordination efforts with partners and other agencies by organizing meetings, preparing minutes, and following up on action points. Maintain orderly communication and filing systems with partner agencies.ย
Documentation and Compliance: Maintain the Grants and partnership filing system (digital and physical), ensuring all agreements, reports, assessments, and key correspondence are properly archived and easily accessible for audits and reviews.ย
Monitoring Support: Support field monitoring visits to partners by preparing necessary documents, coordinating schedules, and compiling monitoring data and notes.ย
Support for Grantsย
Role Overview: The Partnership and Grants Officer will support routine documentation and administrative tasks within the Grants Unit, focusing primarily on file management. Specific roles and responsibilities include, but are not limited to:ย
Grants Tracking & Filing: Maintaining the grants tracker (including the overview, reporting timelines, pipeline concepts/proposals, and rejected or withdrawn entries) and managing the filing of all grant documentation.ย
Compliance Monitoring: Assisting in tracking and highlighting donor requirements, rules, regulations, and both internal and external deadlines.ย
Development & Quality Control: Supporting the development of donor applications and reports while ensuring donor compliance and high-quality standards.ย
Project Cycle Management (PCM): Assisting with PCM tasks, specifically regarding filing, documentation, and \"PCM Health Checks.\"ย
Learning & Analysis: Assisting with the documentation, analysis, and sharing of lessons learned from the proposal and reporting processes, ensuring alignment with donor rules and regulations.
Critical interfacesย
Relevant interfaces for this position are:ย
โข Finance, Head of Programme, Partnerships Coordinator, Grants Coordinator, Field coordinators, CC PDMs, MEL, Project Managersย
โข Project or Grant focal points in partner organisationsย
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Scale and scope of positionย
Staff: Noneย
Stakeholders: INGOs, local NGOs, civil society, private sector partners, UN agencies, donorsย
Budgets: Not applicableย
Information: Cycles, GORS, Agresso, NRC intranet, SharePointย
Legal or compliance: Terms of employment, NRC Code of Conduct, donor requirements, Partnership Policy and SOPs, Partnership and Grants Strategy.ย
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2. Competenciesย
a. Professional competenciesย
Generic professional competencies for this position:ย
Minimum 2 years of experience in a related field, including partnerships support, grants administration, or project support.ย
Bachelors' degree in Development Studies or related fieldย
Understanding of basic donor regulations and grants management processes.ย
Good organizational skills and administrative skills, with sharp attention and focus to detailย
Good computer skills, particularly in Microsoft Windows Word and Excel.ย
Willingness to travel to field offices and work in challenging environments according to travelย requirements.ย
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Context-related skills, knowledge, and experience:ย
Good cultural awareness and sensitivity.ย
Ability to manage multiple administrative tasks and maintain organised and orderly systems.ย
Knowledge of the NGO operations and the dynamics of the humanitarian sector is an advantage.ย
Excellent written and oral communication skills in English.ย
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What we offer
Duty station: ย KampalaContract: national contract, 12 months (extension possible, dependent on funding)Travel: Frequent travel to the project sitesSalary/benefits: grade 5 on NRCโs national salary scale.ย NRC is an equal opportunities employer. We are committed to diversity without distinction to age, gender, religion, ethnicity, nationality, and physical ability.We think outside the box, encourage ideas, and give responsibility to all employees at all levels. You will have many opportunities to be heard and take the initiative.Find out more about the benefits of working for NRC
Important information about the application process
Internal candidates only: To apply, log in with your official NRC email address or click on Opportunity MarketplaceApplication is online only; Qualified Ugandan Nationals only.Applications that do not meet the minimum standards in terms of experience or qualifications will generally not be considered. Unsolicited applications not related to this specific job advertisement will not be considered.We receive many applications for each vacant position, as a result only shortlisted candidates will be contacted.Please Note:
NRC does not at any stage of the recruitment process request candidates to make payments of any kind. Further, NRC has not retained any agent to conduct recruitments on behalf of the organization.NRC is committed to protecting staff and the people we serve within our programmes from exploitation and abuse and any kind of misconduct. NRC has specific policies, including our Code of Conduct, PSEA and Child Protection, which outlines the expected behavior and the responsibility of all staff, beneficiaries, Suppliers, consultants and other stakeholders and has Zero Tolerance towards any breach. Any candidate offered a job with NRC will be expected to sign NRCโs organizational Policies and Code of Conduct as part of their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.NRC is an Equal Opportunity Employer.NRC is committed to a diverse workforce through Diversity Equity and Inclusion; therefore, Qualified Female Candidates, Refugees and Persons with Disability are encouraged to apply.Why NRC?
The Norwegian Refugee Council (NRC) is an independent humanitarian Organisation helping people forced to flee. Our 15,000 staff work in crises across 40 countries, providing life-saving and long-term assistance to millions of people every year.