Human Resource Associate

Mission and objectivesAs the United Nations lead agency on international development, UNDP works in 170 countries and territories to eradicate poverty and reduce inequality. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities, and to build resilience to achieve the Sustainable Development Goals. Our work is concentrated in three focus areas; sustainable development, democratic governance and peace building, and climate and disaster resilience. UNDP’s mandate is to end poverty, build democratic governance, rule of law, and inclusive institutions. We advocate for change, and connect countries to knowledge, experience and resources to help people build a better life. UNDP has been working in India since 1951 in almost all areas of human development. Together with the Government of India and development partners, we have worked towards eradicating poverty, reducing inequalities, strengthening local governance, enhancing community resilience, protecting the environment, supporting policy initiatives and institutional reforms, and accelerating sustainable development for all. With projects and programmes in every state and union territory in India, UNDP works with national and subnational government, and diverse development actors to deliver people- centric results, particularly for the most vulnerable and marginalized communities. As the integrator for collective action on the Sustainable Development Goals (SDGs) within the UN system, we are committed to supporting the Government of India’s national development vision and priorities and accelerating the achievement of the SDGs for the people and the planet. Our new Country Programme (2023-2027), which comes into effect in 2023, builds on our prior work and aims to provide an integrated approach to development solutions in three strategic portfolios: • Strong, accountable, and evidence-led institutions for accelerated achievement of the SDGs • Enhanced economic opportunities and social protection to reduce inequality, with a focus on the marginalized • Climate- smart solutions, sustainable ecosystems and resilient development for reduced vulnerability. South-South cooperation, gender equality and social inclusion are promoted across the pillars. The programme is supported by a framework of renewed partnerships and blended finance solutions, strategic innovation and accelerator labs, and data and digital architecture. You are invited to join a team of future-smart development professionals to support India in achieving the national and globally agreed goals. As part of the UNDP team, your focus will be to work with diverse stakeholders to find country- specific solutions that lead to sustainable development and reach those.

ContextWithin UNDP India, the HR unit at Country Office (CO) administers and implements HR strategies in India CO in full compliance with the UN/UNDP HR policies and guidelines. The HR Associate promotes a client-oriented and consistent with rules and regulations approach in the Unit. The HR Associate works in close collaboration with the operations, programme and projects’ staff in the CO and Global Shared Services Centre (GSSC) staff to exchange information and ensure consistent service delivery. Under the guidance and supervision of the Head of HR/HR Analyst, the HR Associate provides HR services ensuring high quality, accuracy and consistency of work. The HR Associate promotes a client-oriented and consistent approach with the rules and regulations in the HR Unit. The HR Associate works in close collaboration with the operations, programme and project staff in the CO and UNDP HQs staff to exchange information and ensure consistent service delivery. The key results have an impact on the execution of CO HR services in terms of quality and accuracy of work and effective and efficient HR management. • Implementation of HR strategies • Implementation of HR services • Support to UNDP Administered Agencies • Support to knowledge building and knowledge sharing

Task DescriptionEnsures Implementation of HR Strategies focusing on achievement of the following results: • Full compliance of HR processes and records with UN/UNDP rules, regulations, policies, and strategies. • Provision of inputs to CO business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and Head of HR. • Provision of information to the management and personnel on HR rules and regulations. • Implements HR Services for UNDP and for UNDP administered agencies focusing on achievement of the following results: • Support the Hiring Units in recruitment and selection process for Fixed-Term Appointment, Personnel Services Agreement, Interns and ensure transparent and competitive recruitment selection and placement in compliance with UNDP rules and procedures. • Assists with all stages of recruitment processes including review of draft job descriptions, vacancy announcements, compiling matrices, screening and longlist of applications, preparing documentation required for written test/interviews, facilitating interview panels and performing the function of Secretary in interview panels, conducting reference checks, verification of academic background information, and liaising with GSSC for offer issuance, contract formalities and hiring process. • Creation/update of positions in HR software, association of positions to chart fields (COAs), update of COA information etc. • Provide support to regular interaction with GSSC on recruitment processes and contract management. • Facilitates the processing of personnel contracts and separation (as delegated); tracking of information related to positions, recruitment, following up on the Chart of Accounts (COA). • Support the establishment and implementation of Roster for NPSA positions. • Works in close collaboration with Learning and Talent Management Focal point for organising and facilitating sessions on UNDP recruitment process as delegated. • Provision of orientation and monitoring of the onboarding process of new staff and collating information of new joiners for their introduction to all staff. • Support the supervisor with Off-boarding process i.e., separation and Exit clearance process as required. • Maintenance of a robust filing system for HR records and documents. • Provision of information for cost-recovery bills for HR services provided by UNDP to other agencies when applicable. • Support to the internship programme, internship agreements, as well as non-Reimbursable agreements. • Support the activities of the HR unit for staff wellbeing. • Provision of back up functions to HR team during absences. • Maintain accurate MIS and HR records and ensure regular and timely updation of Recruitment trackers. • Support the HR team for collecting and compiling information for Audits. • Any other task assigned by Supervisor. Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results: • Organization and participation in trainings for the operations/programme/ projects staff on HR issues • Provides support, information and follow up on learning opportunities and activities • Contribution to knowledge networks and communities of practice. • Drafts and/or processes a variety of correspondence and other communications. • Synthesis of lessons learnt and best practices in HR.

Competencies and values• Accountability • Adaptability and Flexibility • Building Trust • Commitment and Motivation • Commitment to Continuous Learning • Communication • Creativity • Ethics and Values • Integrity • Planning and Organizing • Professionalism • Respect for Diversity • Self-Management • Attention to details • Self Motivated • Working in Teams

Living conditions and remarksThe assignment will be based in New Delhi. New Delhi is the capital city of India, experiences a diverse climate and has distinct living conditions influenced by its weather, infrastructure, and culture. A melting pot of cultures, languages, and cuisines, reflecting the diverse nature of India. Overall, living in Delhi offers a mix of modern urban life with deep-rooted traditions and challenges typical of a large, bustling metropolis. As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. This position is based in New Delhi. National UN Volunteers are part of the malicious insurance plan. National UN Volunteers are expected to be culturally sensitive and adjust to the prevailing culture and traditions. This assignment is part of the special programme initiative, as per the UN Volunteer Conditions of Service, Section XVIII, the Conditions for this assignment are amended as follows: • The Monthly Volunteer Living Allowance (VLA) will be INR 112,590.46/- per month • Exit allowance for each month served, paid on successful completion of the contract: INR 9,383 • The UN Volunteer is not eligible for entry lumpsum or travel costs • Health insurance will not be provided to dependents of the UN Volunteer • Access to UNV learning will be restricted to mandatory courses and free-of-charge learning resources provided by UNV.