Background
UNDP,ย asย anย integralย partย ofย itsย missionย toย fightย povertyย andย improveย theย livesย ofย peopleย aroundย theย world,ย isย committedย toย beingย open,ย transparentย andย accountable.ย
Asย partย ofย thisย commitment,ย UNDPย adoptedย Internationalย Publicย Sectorย Accountingย Standardsย (IPSAS) and established aย Globalย Sharedย Service Centreย (GSSC)ย to provideย IPSASย transactionalย recording (in the areas of revenue, expenses and fixed assets),ย advisoryย andย supportย servicesย toย UNDPย Officesย worldwide,ย andย toย provideย trainingย toย UNDP Officesย where needed.ย
Human Resources services within the GSSC was set up earlier in 2003 in Copenhagen and it provides customized service packages to more than 40,000 UN personnel from agencies, funds and programmes across the UN System. GSSC/HR in Copenhagen has established a legacy as a major Human Resources administration center within the United Nations and is recognized as a center of excellence.ย Theย Global Shared Service Centre (GSSC) is part of theย Bureauย forย Managementย Servicesย (BMS).
In the area of Human Resources, theย GSSC supports both staff and management inย UNDPย offices andย units, withย the full cycle of HR services ranging from recruitment, onboarding and contract administration, talent management, learning and development, HR policy and advisory services, benefits and entitlements management, payroll and banking transactions.ย
Under the overall guidance and supervision of the Team Leader for the respective service team, the HR Associate supports the transparent implementation of human resources services outsourced to the GSSC.ย S/he is accountable for the integrity, transparency and accuracy of the human resources services, assuring full compliance with HR policies and procedures of UNDP. The incumbent performs a variety of standard administrative processes and services ensuring high quality and accuracy of work and consistency in service delivery. The HR Associate advises internal and external clients and managers on policies, guidelines and services and promotes a collaborative and client-oriented approach, sharing knowledge and best practice, including participating in training courses and coaching. Clients with whom there is direct contact may include personnel from UNDP as well as other UN entities.ย
The HR Associate is jointly responsible for meeting the agreed GSSC work plan deliverables supporting the overall HR Strategy. S/he supports the coordination of the work of the team, in order to meet the work plan deliverables.
Duties and Responsibilities
1. Administration and implementation of HR strategies and policies:
Full compliance of records and reports with UN rules, regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework. Provision of guidance and information on corporate strategies, changes in rules and regulations, implementation of personnel rules and appropriate use of contractual modalities. ย Inputs to the GSSC business processes mapping and elaboration of the content of Standard Operating Procedures (SOP) in HR management in consultation with the direct supervisor.2. Provision of recruitment servicesย focusing on the achievement of the following results:
Implementation of recruitment processes including provision of inputs to preparation of recruitment strategies for each recruitment case, validation/grading of job descriptions (JDs) and Terms of Reference (TOR), vacancy announcements, screening of applicants, evaluation of candidate applications, gathering of candidate references, support to the organization of interview panels, finalization of candidate selection/approvals, and handover of completed recruitment cases to the GSSC ย Benefits & Entitlements (BES) Team or GSSC Personnel Services Agreement (PSA) Team for hiring, onboarding and contract management. Regular interaction with HR local focal points (HR LFP) in Business Units ย on consolidated region-wide operationalization of recruitment strategies and plans. Manage communication with candidates as it relates to the outcome of their applications. Regularly track all transactions related to recruitment processes; maintain and update recruitment measurements and tracking systems as well as ensure appropriate filing for future reference/audits. Ensure accurate data management in official databases. Contribute to the production of insightful recruitment analytics reports with regard to critical vacancies taking into account UNDPโs corporate priorities of gender parity and workforce diversity. Prepare submissions to the Compliance Review Board (CRB). Support delivery of a high quality, timely and accurate recruitment service to enhance client understanding and confidence in GSSC HR as a credible HR service provider. Promote equity, transparency and consistency in the interpretation, determination, implementation and administration of HR recruitment policies, procedures and guidelines applicable to staff and personnel ย recruitments.3. Administration of personnel contracts:
Facilitate administrative onboarding personnel hired on HR contract modalities, including issuance, extension and termination of a contract, enrolment in medical insurance schemes, etc. Administer and certify processing of benefits in full compliance with applicable PSA Policies and Procedures and the Accountability Framework. Determine, verify and approve financial entitlements related to personnel based on the respective HR contract modality, including hires, life and organization events, end of service, ongoing entitlements and salaries to achieve the following results: Accurate determination of financial entitlements of personnel transactions. ย Timely processing and approving of financial payments in coordination with GSSC payroll team. ย Increased efficiency as a result of reduction in recoveries, advances and other exceptional payments. ย Accurate processing of financial entitlements to correct UNDP and third-party funds. ย ย Act as an internal advisor on matters relating to HR practices, fostering partnerships with internal and external stakeholders by briefing and advising clients and personnel of the HR policies and procedures. Provide high quality, timely and accurate service; foster client understanding and confidence in the GSSC as a credible HR service administrator. Maintain accurate workforce database for personnel ย under his/her portfolio.4. Knowledge Management:
Identify areas for improving processes and standard operating procedures (SOPs) to maximize efficiency and simplify procedures. Provide inputs for preparation of knowledge articles, frequently asked questions (FAQ) and best practices; contribute to synthesizing lessons learnt and best practices. Conduct periodic learning sessions for Business Units ย on HR issues. Contribute to knowledge networks and communities of practice.Human Resources Associate will be reporting to Team Leader under the overall leadership of HR Manager.
Competencies
Core Competencies:
Achieve Results:ย ย ย ย
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadlineThink Innovatively:ย ย ย ย
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvementsLearn Continuously:ย ย ย ย
LEVEL 2: Go outside comfort zone, learn from others and support their learningAdapt with Agility:ย ย ย
LEVEL 2: Adapt processes/approaches to new situations, involve others in change processAct with Determination: ย ย ย ย
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confidentEngage and Partner:ย ย ย ย
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationshipsEnable Diversity and Inclusion:ย ย ย ย
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discriminationCross-Functional & Technical competencies:ย
HR - Recruitment / Recruitment design and management
HR - Recruitment / Assessment and selectionย ย ย ย
Knowledge and ability to apply various candidate assessment and selection methodologies, tools and platforms; ability to effectively align them with specific recruitment needsHR -Compensation/remuneration / Managing compensation and benefits
Ability to design compensation plans which are aligned to current and future organization needs and market conditions; knowledge of and ability to apply the ICSC compensation methodologies and principles.ย Knowledge of and ability to design benefits-related processes, programmes, and tools, including benefit enrolment and amendments.Business Management / Communicationย ย ย
Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.ย Ability to manage communications internally and externally, through media, social media and other appropriate channels.Business Management / Digital Awareness and Literacy
Ability to monitor new and emerging technologies, as well as understand their usage, potential, limittions, impact, and added value.ย Ability to rapidly and readily adopt and use new technologies in professional activities, and to empower others to use them as needed. Knowledge of the usage of digital technologies and emerging trends.Business Management / Customer Satisfaction/Client Managementย ย ย ย
Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns.Business Development/ Knowledge Generationย ย ย ย
Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need. Ability to apply existing concepts to new situations, and to develop new concepts to generate workable solutions and new approaches.ย Knowledge of relevant concepts, conceptual models, and theories that can be useful in addressing new situations.ย
Required Skills and Experience
Education:
Secondary Education with at least six (6) years relevant work experience, or Bachelorsโ degree in Human Resources, Business or Public Administration and any other related fields, with relevant work experience of at least three (3) years will be given due consideration. Specialized certification in HR is highly desirable.Experience:
Minimum 3-6 years of experience in client services provision, is required at the national or international level, including some experience in the area of HR management, recruitments, benefits and entitlements administration. Advance user of MS Office packages (MS Word, Excel etc.).ย Proficiency in using collaboration tools, as well as familiarity with digital platforms and new technologies.ย Experience in handling of web-based management systems. Demonstrated knowledge of HR processes, rules and procedures, ideally within international organizations or similar structures (e.g. UN system, international NGOs). Familiarity with interpretation and application of UN/UNDP policies, rules and regulations.ย Demonstrated knowledge of integrated HR management systems. ย ย Work experience in a shared services centre or a similar structure responsible for provision of services to internal and external clients. Experience in preparing communication materials and reports to external clients. Experience in developing and maintaining knowledge management products (e.g. SOPs, FAQs, training materials, etc.)ย
Language Requirements:
Fluency in English (both written and verbal).ย Fluency in other UN language(s) is an asset.Important applicant information
All posts in the NPSA categories are subject to local recruitment.
Only short-listed candidates will be notified.
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Equal opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.ย
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.ย
Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement.ย We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Scam alert
UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.
UNDP in UN City Copenhagen supports a smoke-free workplace.ย