HUMAN RESOURCES OFFICER (Temporary Job Opening)

Org. Setting and ReportingThe United Nations Global Service Centre (UNGSC) provides critical Supply Chain, Geospatial, Information and Telecommunications Technologies services and Training to all Secretariat Entities, Peacekeeping and Special Political missions, Agencies, Funds and Programmes of the UN system worldwide. This position is located in the Field Central Review Bodies (FCRB) Secretariat and Reference Verification (RV) Unit, at the United Nations Global Service Centre in Brindisi, Italy. The Human Resources Officer will report to the Chief of the Field Central Review Bodies (FCRB) Secretariat and Reference Verification (RV) Unit. The FCRB/RV Unit is part of the Human Resources Services Division Office of Support Operations, Department of Operational Support (DOS). ResponsibilitiesWithin delegated authority, the Human Resources Officer will be responsible for the following duties: For the Field Central Review Bodies (FCRB): -Provide Secretarial services for the FCRB. -Plan and organize relevant reviews of the FCRB. -Advise management of the outcome of FCRB reviews. -Follow up with recommendations of FCRB and ensure their implementation. -Plan and coordinate the membership of the FCRB and ensure their endorsement and clearances. -Update, enhance, and deliver training to new and existing members on FCRB policy and procedures, as well as its electronic support tools and databases. -Maintain statistics/data on activities of FCRB and the outcome of recruitment case reviews. -Ensure Consistent application of policies and procedures. -Monitor and ensure consistency and quality control in the review of Generic Job Openings (GJO) and in the functioning of the FCR Bodies. For the Reference Verification (RV) Unit: -Review and approve reference verification cases. -Coordinate the work of the reference verification team. -Ensure the consistent application of policies and procedures. -Administer and provide advice on reference verification issues. -Determine and recommend the final status of the reference verification cases processed by the RV team. -Monitor and ensure consistency and quality control in the RV review process. For general responsibilities: -Providing reports, summaries, projections, and budget justifications as and when requested. -Represent the FCRB Secretariat/ extended unit in meetings and other relevant activities, as and when requested by the Chief of the Unit. -Provide oversight, support and backup on all the work related to FCRB, Reference Verification, and Roster Administration. -Provide advice and support to managers and staff on Reference verification and staffing matters, -Prepare special reports and participating and/or leading special human resources project, -Assist in preparing policy papers, position papers and briefing notes on HR matters, -Prepare HR metrics and analysis as required, such as for audit requisitions, regular reporting and ad-hoc requests -Collect and analyze data to identify trends or patterns and provides insights through graphs, charts, tables and report using data visualization methods to enable data-driven planning, decision-making, presentation and reporting. -Perform any others duties requested by the Chief of the Unit. CompetenciesProfessionalism: Knowledge of human resources, in particular with regard to talent acquisition and recruitment. Analytical and drafting skills. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. The ability to analyze and interpret data in support of decision-making and convey resulting information to management. Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Client orientation: Considers all those to whom services are provided to be \"clients\" and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of quality products or services to client. EducationAdvanced university degree (Master's degree or equivalent) in public or business administration, human resources, social sciences or related area is required. A first level university degree in combination with additional two years of qualifying experience may be accepted in lieu of an advanced degree. Job - Specific QualificationSuccessful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable. Work ExperienceA minimum of five years of progressively responsible experience in human resources, administration or related area is required. Experience in recruitment is required. Experience in the review of recruitment processes or reference verification is desirable. Experience in delivering training programs related to recruitment or reference verification is desirable. Experience related to process improvement projects and related change management procedures is desirable. Experience in data analytics or related area is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English (both oral and written) is required. Fluency in French is desirable. AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special Notice• This position is temporarily available for a period of six months with possibility of extension. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. • This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15. • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as \"retirement.\" Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.