INTERN - Project Management Office (PMO)

Org. Setting and ReportingThis position is located in the Project Management Office (PMO) Team of the Information Management Systems Service (IMSS) of the United Nations Joint Staff Pension Fund (UNJSPF or the Fund) Pension Administration. The incumbent reports to the Programme Management Officer, in close coordination with the Project Management Assistant, in charge of the overall Project Management-related activities of the Fund. The PMO Team is responsible for the oversight, governance, reporting and providing support on the strategic portfolio of projects of the Fund. ResponsibilitiesWithin delegated authority, the PMO Intern will be responsible for the following duties: • Assist the PMO Team with uploading and updating all the newly prioritized projects and initiatives to the MS Project tool • Assist in setting up the Portfolio management tool that aids capacity building, resource management, prioritization of the portfolio of projects within the defined parameters • Assist the Project Managers (PMs) and the PMO Team with project documentation and any other assistance, as needed • Assist the PMO Team with supporting the MS Project and Power BI tool • Assist with project report update and publishing • Help to monitor project progress and assist the project managers with identifying, tracking and mitigating active risks and issues • Assist the Project Manager(s) with project planning and scheduling • Assist the PMO Team build reports and dashboard in Power BI • Assist the PMO Team automate some of the routine tasks using Power Automate • Perform other related duties as assigned Work implies frequent interaction with the following: • Chief of PMO, Project Management Officer, Project Management Assistant • Project Managers and Chiefs of Units and Sections throughout UNJSPF Expected results: • Provides effective project management support to the PMO Team in their business as usual tasks as well as specific project related work • Ability to work independently and as part of a team • Establishes impactful work relationship with external vendors and set up new tools based on defined requirements from the team • Effectively follows up with key stakeholders on action points/next steps under minimal supervision • Demonstrates competence in the identification and resolution of issues/problems • Is well-organized and produces comprehensive reports, relevant data, minutes of meeting etc, as needed • Consistently applies appropriate policies, guidelines, and procedures • Effectively and, in a timely manner, liaises and interacts with colleagues, user groups and other concerned parties internally and externally CompetenciesPlanning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Teamwork: Works collaboratively with colleagues to achieve Organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. EducationTo qualify for an internship with the United Nations Internship Programme, the following conditions must be met: • Applicants to the programme must meet one of the following requirements at the time of their application: (a) Be enrolled in or have completed a graduate school programme (second university degree or equivalent, or higher), or (b) Be enrolled in or have completed the final academic year of a first university degree programme (minimum Bachelor's level or equivalent) • Applicants who have graduated (as defined in (a) or (b) above), if selected, must commence the internship within a one-year period of graduation • Be computer literate in standard software applications Job - Specific QualificationNot available. Work ExperienceNo working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship. Enrollment in or a recent completion of a Bachelor's or a Master's degree in the field of Business Administration, Computer Science, Engineering, or equivalent is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. French is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).