Logistics support for the organizational process of CRIC 23/COP17 ( two positions)

Result of ServiceIt is expected that the consultant will successfully assist the Conference Services to provide the necessary logistical arrangements for the planning and servicing of CRIC23 and COP17 sessions. Work LocationBonn office with travel to Panama and Mongolia in 2025 and 2026. Expected durationJuly (September) 2025 until 31 August 2026. Duties and ResponsibilitiesBackground: The functions of the secretariat of United Nations Convention to Combat Desertification (UNCCD) are to make arrangements for sessions of the Conference of the Parties (COP) and its subsidiary bodies established under the Convention and to provide them with services as required. By decision 14/COP16, Requests the Executive Secretary to consult with the Government of Panama to prepare for the twenty-third session of the Committee for the Review of the Implementation of the Convention, including the conclusion of a legally binding agreement at the international level with the Government of Panama. By decision 34/COP15, Requests the Executive Secretary to consult with the Government of Mongolia to prepare for the seventeenth session of the Conference of the Parties, including the conclusion of a legally binding agreement at the international level with the Government of Mongolia. The Conference Services of the Governing Bodies and Legal Affairs (GBLA) unit is in charge with planning and general coordination of core meetings of the UNCCD process. In line with this, the Conference Services is seeking to recruit logistics support for the organizational process and servicing of CRIC23 and COP17 sessions. In view of the identified workload, the proposed consultancies should cover the period: one consultant from 1 July 2025 until 31 August 2026 for a total of 13 months and second one starting in 01 September 2025 until 31 August 2026 for a total of 12 months. Duties and Responsibilities: Under the general supervision of the Director of the New York Liaison Office, Chief of GBLA , and the direct supervision of the logistic assistant, the consultant will assist in the provision of logistic services for CRIC23 and COP17, assist in the organization of the regional preparatory meetings, side events, follow up on the display of the daily programme on the screens and the UNCCD Application. The assignments of the incumbents include the following: • Insertion and update of the daily programme on the dedicated program for the screens; • Ensure that the screens and the UNCCD application have the updated CRIC23 daily programme; • Acting as main contact for the updates of the programme both on the screens and the UNCCD Application; • Liaising with IT on equipment and IT services including proper conception of LAN for office and conference rooms’ requirements; • Ensure help desk logistic assistance functions; • Daily verification of meeting room set up and liaison with UNOG; • Assistance on general logistic issues and problems raised by the secretariat and other UN staff and/or the participants (i.e. offices set-up); • Support the UNCCD logistic team in ensuring that requested technical equipment, furniture and offices are available for official meetings, regional meetings, side events, parallel meetings; and meetings of interest and regional groups and taking action on such matters; • Insertion and update of the daily programme on the dedicated program for the screens; • Ensure that the screens and the UNCCD application have the updated COP17 daily programme; • Acting as main contact for the updates of the programme both on the screens and the UNCCD Application; • Liaising with IT on equipment and IT services including proper conception of LAN for office and conference rooms’ requirements. • Ensure help desk logistic assistance functions • Daily verification of meeting room set up and liaison with UNOG • Assistance on general logistic issues and problems raised by the secretariat and other UN staff and/or the participants (i.e. offices set-up); • Assistance in the setup and logistical arrangement for UNCCD staff offices. • Support the UNCCD logistic team in ensuring that requested technical equipment, furniture and offices are available for official meetings, regional meetings, side events, parallel meetings and meetings of interest and regional groups and taking action on such matters. The consultant will also assist for the COP17 session Preparation and Servicing: • Assist in the development of the layouts • Assist in the drafting of meetings reports Withing GBLA unit, the consultant will also serve as focal between the secretariat and CSU for the Bonn based meetings. The consultant will monitor and enter meetings requests on CSU platform (https://unbonn.share.gingco.cloud/?logout=1&showlogin=1) Qualifications/special skillsMinimum is the Secondary School education. Proven years of experience in organizing major United Nations conferences is required. Experience in and understanding of the United Nations system, as well as good knowledge of the logistical aspects of UN conferences and meetings and the organization of work related thereto would be a strong asset. Good knowledge of computer uses and Office (Word, Excel, PPT) LanguagesExcellent command of English . A further UN (Spanish ) language would constitute an asset. Additional InformationOnly individuals who can act as independent, individual economical operators are qualified to apply. Individuals who can provide their services only on account of an institution or enterprise are not eligible under this procedure. Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations Secretariat and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultant and individual contractor is responsible for determining tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.