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Qualifications
OBJECTIVES OF THE PROGRAMME
The mission of the Division of Health Emergencies/Emergency Preparedness and Response is to build the capacity of Member States to assess, prevent, and manage health emergency risks, and lead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populations.
The WHE/EPR Division brings together and enhances WHO's operational, technical and normative capacities in outbreaks, emergencies, and risk analysis to address all health hazards across the risk management cycle in a predictable, capable, dependable, adaptable, and accountable manner. The Programme is designed to operate within the broader humanitarian and emergency management architecture in support of people at risk of, or affected by, outbreaks and emergencies, consistent with ways that strengthen local and national capabilities
PURPOSE OF THE POSITION
In the context of the WHO Health Emergencies Programme/ Emergency Preparedness and Response (WHE/EPR), the incumbent will have front-line responsibility to plan and implement Budget and Finance operations in the WHO Country Office (WCO), including budget preparation, monitoring, reporting and control of all programme and extra-budgetary funds, including management of financial disbursements, follow-up on the liquidation of outstanding funds and imprest management.ย
SUMMARY OF THE ASSIGNED DUTIES:
During the consultancy period, the duty station may change, and duties may be modified, based on the technical needs of the Programme.
Organize the day-to-day budget and financial operations encompassing quality control, monitoring and clearance, financial accounting and reporting, workplan and award management, including cash flow forecasting and monitoring, while liaising with relevant team members.
Plan, recommend, and implement systems, norms, and procedures, in compliance with existing
policies and SOPs, for the administration, monitoring, control, and evaluation of human, financial,
and material resources processes within the incident management system.
Support planning processes and formulate general and specific budgetary estimates for the emergency preparedness, response, recovery, and resilience activities; ensure the management of funding allocations and awards; track and report on financing against budget; support, monitor, and report on financial implementation in compliance with WHO rules, emergency SOPs, and delegations of authority.
Manage funding allocations and the awards process, prepare necessary forms for the awardsโ cycle, and implement all budgetary and financial actions in the Global Management System (GSM), which includes workplan funding requests, submission of award budgets, reprogramming of awards, and preparation of expenditure batches, while ensuring speedy response to the EPR clusterโs financial requests. Ensure expenditures are appropriately charged to awards in line with the conditions in agreements with donors.
Monitor and follow up on donor proposals and reporting deadlines; verify and provide budgetary clearance to proposals and reports for the resource mobilization team, ensure compliance with relevant financial policies, procedures, and emergency SOPs.
Track and report on financing against budget: monitor implementation rates, consolidate financial data, analyze and prepare periodic/ad hoc budgetary and financial statements and returns, identify financial gaps, and recommend remedial or alternative action to managers as appropriate.
Develop, update, and maintain an accurate tracking system of all financial activities pertaining to the emergency preparedness, response, recovery, and resilience activities.
In liaison with the BOS HR officer, support a range of human resources services, including forecasting future needs, tracking and reporting on HR requirements against plans, status of filled positions/vacancies, in collaboration with the relevant counterparts at the Regional Office and/or HQ. Oversee the accurate recording of financial transactions, calculation and payment of salaries, allowances, and other payments to staff, non-staff, contractors, and vendors.
Support imprest account management: analyze expenditures against approved allocations, reconcile cash books with bank statements.
Support capacity, performance, and professional development of the administrative team through regular support, guidance, and mentorship.
Perform any other related incident-specific duties, as required by the functional supervisor.
REQUIRED QUALIFICATIONS
Education
Essential:
Advanced university degree (masterโs level or above) in public or business administration, finance or accounting, audit, human resources management, or other social studies from an accredited/recognized institute.
Experience
Essential:
At least seven years of relevant experience, combined at the national and international levels in management and administration, including supervision of staff, including experience in supporting emergency or health outbreak operations.
Desirable:
Experience in developing countries. Prior humanitarian working experience at the field level, with the WHO, other UN agency, health cluster partners, recognized humanitarian organizations, or with an international nongovernmental organization.
Functional Knowledge and Skills:
ยทย Thorough knowledge of administrative and management principles and practices (including, but not limited to, the areas of Human Resources, Finance, Budget, Procurement, and Security).
ยทย Excellent time management skills and the ability to work under pressure.
ยทย Demonstrated ability to act independently and exercise sound judgement.
ยทย Strong leadership skills and proven ability to coach and motivate staff.
ยทย Proven ability to translate requirements into workable solutions
WHO Competencies
1. Teamwork
2. Communication
3. Respecting and promoting individual and cultural differences
ย 4. Setting an example
ย 5. Ensuring the effective use of resources