Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
ย Context Underย theย directย supervisionย ofย theย Head of Officeย (HoO)ย in Madrid, Spain,ย and under the functional supervision of the Senior Sub-Regional Resources Management Officer (SSRRMO)ย for the Sub-Regional Office for European Economic Area and Switzerland (EEA+) in Brussels, and in close coordination with Regional Office Vienna (ROV) as well as relevant departments in at Headquarters (HQs) and Administrative Centresย inย Manila (MAC) and Panama (PAC), the successfulย candidateย willย beย accountable andย responsible forย managing,ย monitoring and administering the financial, budgetary, treasury, human resources, procurement/logistics and Information and Communication Technologies (ICT) functions of the Country Office (CO) in Spain.
- Assist with the monitoring and oversight of the financial management for all activities in the Country Office, including the review of financial expenditure and accountability.ย
- ย Support the management of the treasury by forecasting cash flows according to CO activities and its Sub-Offices. Support the monitoring and control of funds disbursed; validate that funding is received and disbursed in accordance with donor agreements.ย
- Contribute to the prepare relevant financial reviews of projects by overseeing the budget control process and analyse variances between budget and actual expenditures. Take proactive action to prevent projects from going into deficit.ย
- Assist with the annual budget preparation for the Country Office by facilitating the monitoring of budget control and analyse variances between budget and actual expenditures. Support the preparation of budgets for new projects and programmes.
- Support the strengthening of and maintenance of appropriate internal controls to safeguard the Organizationโs assets, cash and prevent fraud.
- Contribute to the review payroll versus budgets, validate that salaries are correctly allocated to projects consistent with IOMโs projectization criteria.
- Assist with the drafting of project and donor financial reports in accordance with IOM regulations and established procedures.ย
- Participate in reviews of existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness.
- Assist in managing the Human Resources function and make recommendations on recruitment and personnel administration of staff in the Country Office. Correctly apply Human Resources (HR) policies, rules and regulations.
- Oversee procurement and logistics services, including contracts with suppliers of goods and services and related administrative authorities; oversee the management of the fleet of vehicles and the maintenance of the premises as well as the functioning of all support services at the Country Office.
- Perform other duties as may be assigned.ย Education
- Masterโs degree in Finance, Accounting, Business Administration, Management or a related field from an accredited academic institution; or,
- University degree in the above fields with two years of relevant professional experience. Accredited Universities are those listed in the UNESCO World Higher Education Database. ย Experience
Experience in all areas of financial administration including financial management, accounting, budgeting and audit;
โข Experience in human resources, procurement and logistics;
โข Experience using an Enterprise Resource Planning system; and,
โข Experience working in an international organisation an advantage.
Skillsโข Ability to act independently and exercise sound judgment;
โข Ability to work under pressure;ย
โข High level of computer literacy, good knowledge of MS Office, in particular in Excel;
โข Excellent oral and written communication skills;
โข Ability to work with national and international institutions;
โข Ability to prepare clear and concise report;
โข Demonstrated ability to and exercise sound judgment;
โข Knowledge of International Public Sector Accounting Standards (IPSAS) an advantage; and,
โข Knowledge of SAP and Oracle ERP highly desirable
Languages- For this position, fluency in Spanish and English is required (oral and written). IOMโs official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. ย Required Competencies ย IOMโs competency framework can be found at this link. Competencies will be assessed during the selection process. ย Values - all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.