Planning and Coordination Officer(P4)

This selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for similar functions in any of the Departments and Offices of the Organization.

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.

Organizational Setting

The Department of Safeguards carries out the IAEA’s duties and responsibilities as the world’s nuclear inspectorate, supporting global efforts to stop the spread of nuclear weapons. The primary role of the Department is to develop and implement IAEA safeguards to ensure that there is no diversion of declared nuclear material from peaceful activities and no indications of undeclared nuclear material or activities in a State as a whole. 

The Department comprises nuclear safeguards inspectors, responsible for carrying out inspections and verifications of all-safeguards relevant information for nuclear facilities in 190 States; and technical staff responsible for a wide range of activities including: developing concepts and approaches for implementing safeguards; developing and maintaining safeguards equipment; providing analytical and laboratory services for sample analysis; collecting, evaluating and analysing safeguards-relevant information; providing information and communication technology infrastructure and services; and providing programme coordination support. 

Within the Office of the Deputy Director General, the Section for Safeguards Programme Coordination (SPC) is the principal advisory body supporting the Department’s management. The Section provides coordination and support in the areas of safeguards implementation, programme and budget, human resources, performance monitoring, effectiveness evaluation, communication, and in formulation and execution of departmental policies and procedures.
 

Main Purpose

To plan, implement, monitor and control the efficient and effective utilization of human resources for the Department of Safeguards.
 

Role

The Planning and Coordination Officer plays several key roles: (1) the liaison point - working closely with relevant managers in the Department and with administrative staff, coordinating and synthesizing human resource activities, advising on overall resource requirements; (2) the adviser - explaining to managers the range of options and promoting the best solution; (3) the analyst - exercising insight, judgement and skill in the investigation and analysis of human resources, methods of implementing managerial and human resources activities, and recommending improvements; (4) the advocate - representing the views and needs of the Department; and, (5) as an approving officer within delegated authority.

Functions / Key Results Expected

• Effectively coordinates actions relative to the administration of human resources activities in the Department of Safeguards, including recruitment and selection processes (review of job descriptions, provision of input to the job classification process, vacancy announcement, long-listing, short-listing), placement, promotion, performance appraisal, separation of staff members etc., ensuring consistency in the application of the Agency’s rules and procedures. 

• Analyses and provides advice on selection and recruitment initiatives. Provides advice and support to hiring managers and staff on human resources related matters. Ensures accurate projection of vacancies and staffing requirements for the Department of Safeguards.

• Identifies needs and establishes HR benchmarks and develops business intelligence reports on various HR data for the Department of Safeguards. Ensures an intelligent analysis of workforce data and statistics and provides advice and recommendations based on HR analytics. Coordinates and prepares HR reports, presentations, briefing notes based on the analysis of the workforce data. Implements and recommends HR practices and strategic interventions to optimize the use of programme resources.

• Monitors and reviews the work programme, recruitment plans and budget by conducting regular and special reviews to assess progress of actual work versus the programme plan. Defines requirements with respect to improving reporting systems and cost-effective utilisation of programme resources. Advocates the best application of HR practices, staffing, development and organizational planning to achieve organizational/business objectives.

• Develops and implements special projects and human resources management initiatives and participates and/or leads special human resources projects. Participates in working groups on cross-cutting and special projects identifying issues/problems, formulating guidelines and establishing new procedures. Supports the Section Head with implementation of structural changes through effective information sharing and problem solving. Forecasts risks and liaises with relevant stakeholders.

• Fulfils the functions of an Administrative Officer for the Department of Safeguards and liaises with the Division of Human Resources on staffing issues and other human resources matters and when necessary, coordinates responses to requests received from legislative bodies.

• Keeps abreast of developments in various areas of human resources. Ensures continuous analysis of corporate HR strategies and policies, assessing the impact of changes and making recommendations on their implementation in the Department of Safeguards.
 

Competencies and Expertise

Core Competencies(Competency Framework)NameDefinition  Planning and OrganizingPlans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.  CommunicationCommunicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.  Achieving ResultsTakes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.  TeamworkActively contributes to achieving team results. Supports team decisions.

Functional CompetenciesNameDefinition  Client orientationHelps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met.  Commitment to continuous process improvementPlans and executes activities in the context of quality and risk management and identifies opportunities for process, system and structural improvement, as well as improving current practices. Analyses processes and procedures, and proposes improvements.  Judgement/decision makingConsults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards.

Qualifications, Experience and Language skills

Advanced university degree (Master’s Degree) in human resources management, programme management, business or public administration or a related field.

In lieu of an advanced university degree, a first level university degree (Bachelor's Degree) with additional two years of relevant experience may be considered.

Minimum of seven years of working experience in the management of human resources, preferably at an international level, specifically in workforce data analysis, human resources planning, recruitment and implementation of human resources management initiative, is required. 

Knowhow of financial management is desirable.

Experience with Enterprise Resources Planning (ERP) systems or other similar information management system is desirable. 

Experience working with talent management/recruitment systems is desirable. 

Experience implementing change management initiatives is desirable.

Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $84672 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 47332*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks' annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions
 

General Information

Evaluation process

Appointment information