Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
ย Context
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. The International Organization for Migration (IOM) is committed to the principle that humane and orderly migration benefits migrants and society. As the leading international organization for migration, IOM acts with its partners in the international community to: assist in meeting the growing operational challenges of migration management; advance understanding of migration issues; encourage social and economic development through migration, and; uphold the human dignity and well-being of migrants.ย
Under the overall supervision of the Chief of Mission (CoM) in Cyprus and direct supervision of the Senior Accounting, Finance and Administration Assistant and, in collaboration with relevant units at Headquarters and the Administrative Centres, the successful candidate will be responsible and accountable for managing the resources management functions.
ย ย 1.ย ย ย ย Ensure, in close coordination with Manila Global Procurement and Supply Unit (GPSU), compliance of procurement processes and procedures with IOMโs procurement rules and regulations.ย
2.ย ย ย ย Assist in procurement activities in the Country Office, including obtaining quotations, tendering, preparation of evaluation and recommendation, Service Agreements and delivery of goods/services in accordance with IOM procurement policies and procedures.ย
3.ย ย ย ย Receive, review and clarify purchase orders (PO), specifications, WBS elements and other needed information from relevant staff on their requisitions. Check that all project-related purchases are reviewed and approved in line to the purchase authorization matrix.ย
4.ย ย ย ย Follow-up on PO status and keep respective Project Managers abreast of estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions. Ensure all expected merchandise is received in accordance with PO specifications.ย
5.ย ย ย ย Assist monitoring the delivery of ordered goods/services and check that all received goods/services are in accordance with the terms and specifications of the PO/service agreement. Ensure timely delivery of purchased goods/services. ย
6.ย ย ย ย Assist with the coordination of construction projects as well as Implementing Partners in order to provide guidance, technical assistance and expertise in planning procurement actions and logistical tasks and activities.ย
7.ย ย ย ย Maintain records of all transactions, ensuring that an efficient filling system for record of all quotations, copies of records of expenditure, receipts, local order forms, etc. are kept. ย
8.ย ย ย ย Prepare payment documentation and liaise closely with the finance section concerning payment of purchased and delivered goods and services.ย
9.ย ย ย ย Perform any other duties within the incumbentโs capabilities as may be assigned. ย ย
ย Education
- University degree, or equivalent, or higher from an accredited academic institution preferably in Business Administration, Management, Logistics or Procurement with at least three years of relevant professional experience in Procurement & Logistics; or, ย
- High School diploma with five years of relevant experience.ย
ย Accredited Universities are those listed in the UNESCO World Higher Education Database.ย Experience- Experience in procurement and logistics;ย
- Experience working in international organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage Very good knowledge of asset management processes and procedures;ย
- Experience in liaising with Donors, governmental authorities, and other relevant stakeholders;
- Experience working in EU and Cyprus national procurement regulations and procedures would be an advantage.ย
ย ย Languages- Fluency in English and Greek (written and oral) is required.ย IOMโs official languages are English, French and Spanish.Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.ย Required Competenciesย IOMโs competency framework can be found at this link. Competencies will be assessed during the selection process.ย Values - all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.