Procurement Officer
Location: Kenya or South Africa
Reports to: Supply Chain Manager
Up to 10% travel
Who are we?
VIYA Health Enterprise Ltd is a private company dedicated to addressing the needs of women throughout their sexual and reproductive health journey. Our mission is to eliminate barriers to trusted information, quality products, and essential services, ensuring that women can access the support they need with ease and confidence. We focus on empowering women to make informed choices that enhance their health and wellness by expanding options and addressing challenges related to accessibility.
Our vision is to create a seamless and supportive experience for women by leveraging an omnichannel strategy. Through innovative digital platforms and solutions, we aim to strengthen the delivery of high-quality information, products, and services. By combining technology with a customer-centric approach, VIYA Health Enterprise Ltd strives to improve womenโs reproductive health outcomes, enhance their wellness journey, and make a lasting impact across the communities we serve.
 
Purpose of the Role
The Procurement Officer is primarily responsible for the asset inventory. Under the supervision of the Supply Chain Manager, the Procurement Officer has responsibility for the management of the daily procurement activities in the company from the request to the delivery of goods, works and services.
Provides assistance for developing solicitations and advising staff in defining requirements of proposed procurements; advises department users regarding the appropriate methodology for procuring services, equipment and commodities; interprets laws, policies, and regulations affecting requisitions and purchase order processing; assists staff in developing Invitations For Bids (IFB) and specification documents that comply with statutory rules and regulations; conducts pre-bid conferences with potential vendors; reviews specification for Request for Proposal, obtains control agency approval, solicits proposals, obtains all required approvals; negotiates and awards contracts; tracks and completes monthly and annual reports reflecting company purchases and contracts; initiates required changes in QuickBooks.
Key Responsibilities:
Assist in the selection of appropriate suppliers and contractors, to promote good procurement practice with due regard to ethical purchasing standards and costing and company policiesDraft an appropriate service level agreement to properly evaluate the performance of suppliers, and report on this on a regular basis.Work with internal stakeholders to determine procurement needs, quality and delivery requirements.Responsible for order placement timing, supply / demand alignment, material replenishment and supplier performanceMonitor, evaluate and improve supplier performance, according to an appropriate Service Level Agreement, on a continuous basisControl and monitor expenses against approved budgetsDevelop sourcing strategiesCost saving budgeting and targetingSet and plan how to achieve supplier accreditation and service level managementPayment terms negotiation, optimization and managementMaintain contracts with vendorsReview inventory and update as requiredReceive orders from various departmentsInitiate and keep track of ordersReceive, inspect and distribute ordersReconcile or resolve order discrepancies with supplies. Monitor delivery times to ensure they are on timeMaintain good relationships with suppliers and renegotiate prices on a regular basisCoordinate annual overseas orders. Bar code assets and update asset registerAnnual asset stock takeEnsure accounts to be submitted for payment to vendors on timeAdministration and reporting as necessaryMake or purchase policy analysis and recommendationsLease or purchase policy evaluation and recommendation 
Requirements
The basics:
Qualifications and Experience:
Educational Background:
Bachelorโs degree in finance, Supply Chain, Procurement, Operations, or a related field is required.Professional Experience:
Experience in coordinating Supply Chain and Procurement functions.Minimum of 5 years of experience, 3 of which must be in PharmaceuticalsExperience in FMCG would be advantageousService Management:
Familiarity with outsourced service management.Communication Skills:
Strong communication and interpersonal skills.Technical Proficiency:
Proficient in relevant financial software and tools.Experience with QuickBooks Enterprise Edition or similar ERP system highly desirableCertification:
Certification in Project Management, Lean Six Sigma or equivalent highly desirableSkills
Initiating ActionDecision makingInnovativeAchieving Results
The candidate we hire will embody VIYA HEALTHโs corporate values:
Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.Pragmatism: Youโll strive to deliver the best possible result with the resources available. You wonโt be paralyzed by a need to make things perfect.Honesty: You own your mistakes and are open about your shortcomings โ itโs the only way youโll learn and improve.Collaboration: Youโll quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices โ if you try to do it all yourself, you wonโt succeed.Trust: You accept limits to your sphere of control and give colleagues the benefit of doubt.Commitment: You are in it for the long-haul and want to grow with the organization, just like VIYA HEALTH serves its consumers and partners with host-country governments through thick and thin.
Viya Health is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.
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