Programme Assistant

Org. Setting and ReportingThis position is located in the Regional Office for the Andean Region and the Southern Cone (ROCOL), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC), duty station in Bogota, Colombia. The incumbent will work under the direct supervision of the Programme Officer (Alternative Development Programme). and overall guidance of the ROCOL Deputy Representative. ResponsibilitiesWithin limits of delegated authority, the incumbent may be responsible for the following specific duties: Human Resources Management • Process, monitor, review, and follow up on actions related to the administration of the unit's human resources activities, e.g., recruitment, placement, relocation, promotion, performance appraisal, job classification examinations, separation, training, etc., ensuring consistency in the application of rules and procedures. • Provide advice and guidance to staff on financial and administrative procedures, processes, and practices as required. Budget and Finance • Assist in the design and implementation of financial indicators that strengthen the monitoring and evaluation processes of the Programme's strategies. • Assist in the financial actions and strategies that allow the efficient implementation of Alternative Development projects. • Develop and implement methodologies for the processing and analysis of accounting and financial information, which contribute to the fulfillment of the objectives and results of the Alternative Development programme. • Elaborate projections and financial reviews of the programme's projects, following UNODC-ROCOL procedures, for decision making. • Review budget revisions; verify availability of funds; ensure necessary approval and entry in computerized budget system. • Carry out financial monitoring of projects, agreements and counterparts of the programme, in order to provide early warnings for the execution and implementation of activities. • Provide support and manage petty cash processes for the programme's regional offices, ensuring control and monitoring thereof. General Administration • Assist, prepare and/or review technical and/or administrative reports, ensuring the use of formats and compliance with UN standards. • Support the development and implementation of tools to promote resource mobilization. • Assist in the settlement processes of agreements and projects of the programme, ensuring compliance with the rules and processes of the Organization. • Support in the preparation and review of documents derived from meetings or inter-institutional articulation spaces. • Participate in meetings, steering, operational and coordination committees, to present and disseminate information on progress, difficulties and developments in the implementation of activities. • Manage and review approvals for travel processes, shopping carts, LVA, and program processes related to implementing partners. • Carry out field missions following the protocols established by the United Nations System. • Perform other activities related to their area of expertise at the request of their immediate supervisor or delegate. • Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assist with visualizations and updating information material such as web pages or brochures. • Perform other work-related duties as assigned CompetenciesProfessionalism: Evaluates the data and procedures to be followed to achieve logical and pragmatic decisions. pragmatic decisions. Adopts an unbiased and rational approach with calculated risks. Applies innovation and creativity to the problem-solving process. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Able to perform analysis, modeling and interpretation of data in support of decision-making. Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost, and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. EducationHigh school diploma or equivalent is required. Job - Specific QualificationNot available. Work ExperienceSeven (7) years of work experience in programme or project administration, technical cooperation or a related area is required. The minimum years of relevant experience is reduced to five (5) for candidates who possess a first-level university degree or higher. One (1) year or more experience in data analytics or related area is desirable. Knowledge of monitoring, management, budgetary, financial, and/or project operations cost indicators is desirable. Work experience in and knowledge of the United Nations System are desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English and Spanish are required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).