This vacancy announcement will be used for Fixed Term and Temporary Appointments, including full time and part time positions
Purpose of the Position
The WHO country office works with the National Authorities to achieve the highest standard of health as a fundamental human right, based on equity and on SDGs principle of leaving no one behind. WHO actions are engrained in the WHO 14th General Programme of Work with its 3 prong objectives of promoting healthier populations, keeping the world safe through addressing health emergencies, and protecting the vulnerable through Universal Health Coverage. WHO's mandate revolves around six core functions: (i) providing Global Health leadership; (ii) shaping the health research agenda; (iii) setting norms and standards; (iv) articulating evidence-based policy options; (v) providing technical support to countries; and (vi) monitoring and assessing health trends. The WHO Country Office is an integral part of the WHO Regional Office for Europe. Its main role is to facilitate and coordinate all WHO activities at country level and to implement the European Programme of Work 2020โ2025 โโUnited Action for Better Health in Europeโ which sets out a vision of how the WHO Regional Office for Europe can better support countries in meeting citizensโ expectations about health.
WHO at country level delivers this through practical, actionable and country focused solutions to health challenges, keeping in perspective that achieving health and well-being is a whole-of-society endeavour; This is done through facilitating the implementation of the Biennial Collaborative Agreement with the country and its corresponding workplan. The WHO Country Office maintains good working relations and ensures information exchange between the country and WHO, policy and strategic guidance on Health issues to all national and international partners in the country, provision of direct technical expertise when needed and aims at more community engagement and participation, and to promote health equity.
Objective of the Programme and the immediate Strategic Objectives
The mission of WHO's Health Emergencies Programme (The Programme) is to help countries, and to coordinator international action, to prevent, prepare for, detect, rapidly respond to, and recover from outbreaks and emergencies.
Summary of Assigned duties
As part of a unit team, the incumbent performs a variety of secretarial, coordinating, monitoring and administrative services in support of project/programme activities, as follows:
Drafts correspondence and documents based on written/verbal prompts from the Professional staff of the unit(s) and Country Office. Independently composes and finalizes correspondence of administrative nature. Revises unit correspondence, reports, and documents for proper form and(non-technical) content. Takes notes at meetings. Types reports and other documentation. Arranges duty travel.Scans, records, refers and follows up correspondence and documents, evaluates the urgency or critical nature of items, and brings them to the attention of the responsible staff. Informs and reminds responsible staff of follow-up dates and deadlines for response or specific actions, supplying supporting material as appropriate. Periodically updates supervisor and team members on the program implementation status, and potential issues and opportunities.Using ERP system (GSM) and other corporate tools, monitors aspects of the implementation of activities and availability of funds for project/programme budget levels and financial expenditures, according to the approved projects. Assembles draft background for planning, monitoring and evaluation exercises. Inputs duty travel recommendations and issues reminders re follow up, records project/programme monitoring and evaluation notes.Makes administrative arrangements for country and inter country activities including preparation of various committal documents related to procurement of goods and services, arrangements of study tours and duty travel as per corporate guidelines, and in accordance with the approved programme budget/collaborative programmes with countries.Assists in the organization of meetings held in-house or in Member States (working groups, seminars/courses, workshops, and symposia), i.e.: makes administrative preparations, including organization of practical local arrangements, advance transport of documents/equipment and hospitality. Provides administrative and secretarial support during the meetings, and pays per diem to participants if required. Prepares administrative reports.Establishes and maintains the unit's filing system of technical documents and correspondence. Creates background files and compiles reference material as appropriate. Accesses and retrieves information from relevant databases and updates as required.Responds to and acts on telephone inquiries. Assesses the critical nature of technical inquiries and refers them to appropriate staff for reply.Coordinates appointments for supervisor(a), team members and organizes programmes for visitors.Provides briefing and guidance to all staff on general office practices and procedures; assists/replaces colleagues in the team and performs other related duties as required.In coordination with technical and admin team takes proactive role and assist with the preparation of donor proposals and donor reports (financial and resource management components), and timely management of resources.ย
Recruitment Profile
*Teamwork
*Respecting and promoting individual and cultural differences
*Communication
Knowing and managing yourself
Moving forward in a changing environment
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Functional Knowledge and Skills
The incumbent is expected to stay current to developments in his/her area through attending in-house and online training courses
Education Qualifications
Essential: Completion of secondary school or its equivalent.
Desirable: Higher education from an accredited educational institution an asset.
Experience
Essential: At least 5 years of relevant experience.
Desirable: Relevant experience in WHO or another UN agency an asset. Experience in Oracle-based or other ERP systems an asset.
Use of Language Skills:
Essential: Expert knowledge of English and Ukrainian
Desirable: Knowledge of any other official UN language.
Other Considerations:
Work requires proficiency in the use of word processing or other software packages and other standard office equipment.Formal or self-training in the use of standard office software.Training in Oracle-based or other ERP systems an asset.ย
REMUNERATION
Remuneration comprises an annual base salary starting at USD 19,696 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.