PROGRAMME MANAGEMENT OFFICER

Org. Setting and ReportingThe Department of Safety and Security (UNDSS) is responsible for leadership, operational support and oversight of the United Nations security management system (UNSMS) globally. As a global leader in security risk management principles, UNDSS enables the safe and effective delivery of United Nations programmes and activities in the most complex and challenging environments, while maximizing precious resources. To this end, the work of the Department is aligned under a clear mission, to enable United Nations system programme activities through trusted security leadership and solutions. This is a unique opportunity to join a diverse, dynamic and exciting organization gaining unique and valuable experience where security provides great value. Besides the opportunity to gain new skills and further advance security expertise, this position offers a fulfilling environment that gives you satisfaction by contributing directly or indirectly to peace and security, human rights, and achievement of the Sustainable Development Goals. For more information on the Department, and how we make an impact on the world in enabling the achievement of SDGs, visit: https://www.un.org/undss/ The position is located within the Division of Field Operations (DFO), embedded within Europe, Americas, and Asia Pacific Desk . The Programme Management Officer will report through the Senior Security Coordination Officer of this desk to the Deputy Director of Field Operations. ResponsibilitiesWithin delegated authority, the Programme Management Officer will be responsible for the following duties: • Implements and evaluates the overall workplan for the regional desks, monitors and analyzes programme/project development and implementation; works with field counterparts to identifies problems and issues to be addressed and proactively initiates corrective actions; liaises with relevant parties; ensures timely and effective follow-up actions; reviews relevant documents and reports. • Develops and delivers a system for rapid troubleshooting of administrative (e.g. recruitment) and logistical challenges and blockages encountered by field programmes to achieve rapid resolution. • Organizes and prepares written outputs, e.g. country/regional briefing notes that are useful to leadership, as well as draft background papers, briefing notes, relevant sections of reports and studies, etc. • Liaises with other departments to increase UNDSS awareness and understanding, and develop and report on UN system wide initiatives relevant to the country/region. • Researches, analyzes and presents information gathered from diverse sources. • Coordinates desk inputs for policy development and lessons learned/ after action reviews, including the review and analysis of issues and trends, preparation of evaluations or other research activities and studies. • Generates survey initiatives as well as improved process and workflows for the regional division of DFO; designs data collection tools; reviews, analyzes and interprets responses, identify problems/issues and prepares conclusions. • Leads and/or participates in large, complex field missions, including provision of guidance to external consultants, government officials and other parties and drafting mission summaries, etc. • Coordinates activities related to budget funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and prepares/reviews related documents/reports (pledging, work programme, programme budget, etc.). • Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting. • Provides input to the departmental level performance management and enterprise risk management. • Provide a level of support to Middle East and North Africa Desk and the Office of the Director of Field Operations. • Performs other duties as required. Competencies• Professionalism: Knowledge and understanding of theories, concepts and approaches relevant to particular sector, functional area or other specialized field. Strong drafting skills, for compelling narratives. Ability to identify issues, analyze and participate in the proactive, timely, and effective resolution of issues/problems. Ability to conduct data collection using various methods and understands applicability and limitation of technology. Engender trust and collaboration with the relevant partners in this regard, is willing to learn from others. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. • Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches. EducationAdvanced university degree (Master’s degree or equivalent) in business administration, management, economics or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is an advantage. Job - Specific QualificationNot available. Work ExperienceA minimum of seven years of progressively responsible experience in project or programme management, administration or related area is required. Field experience with the United Nations or similar international organizations, in conflict or post- conflict settings, is required. Experience in providing substantive briefing, written and verbal, to senior officials, to inform decision- making is required. Experience in managing budgets, including monitoring budget execution of complex operations, is required. Experience in developing and implementing solutions to complex programmatic challenges, using a project management approach and tools is desirable. Experience in representing the interests, perspectives, and requirements of an organization into United Nations or similar multi-stakeholder coordination or planning forums is desirable. Demonstrated experience in operational coordination and support to United Nations entities, International Non-Governmental Organizations (INGOs), or Non-Governmental Organizations (NGOs) is desirable. Experience working with the political and administrative structures and systems of the United Nations or a similar large and complex organization is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).