Project Assistant

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.   Context

The International Organization for Migration – Office in Greece (IOM) in cooperation with the Ministry of Migration and Asylum, will implement a project for the integration of young migrant adults in Greek mainland and islands.
 

Under the overall supervision of the Chief of Mission (CoM) and the direct supervision of the National Project Officer the successful candidate will be responsible and accountable for assisting the coordination of the project’s activities.

1. Assist in the planning, coordination, implementation and monitoring of project activities.
2. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, follow-up on administrative actions, etc.
3. Draft status reports; identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures.
4. Assist to the monitoring of work of implementing partners and report any non-compliance to the supervisor.
5. Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects.
6. Provides guidance/training and assist in coordinating and monitoring work of other staff in the unit; may supervise other staff as assigned.
7. Perform such other duties as may be assigned. Education
   • Bachelor’s degree in Social Sciences, International Relations, Migration Studies, Accounting and Finance, Business Administration, Human Rights, Law or related fields from an accredited academic institution with one year of relevant professional experience; or,
   • High School Diploma with at least three years of relevant professional experience.
   • Master’s degree in above fields will be considered an advantageAccredited Universities are those listed in the UNESCO World Higher Education Database. Experience
     • Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
     • Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups;
     • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage;
     • Experience in organizing and delivering trainings. Skills
       • In depth knowledge of the broad range of migration related subject areas dealt with by the Organization with special focus on housing, integration activities, CBI, IP management is an advantage;
       • Strong organizational, facilitation, communication, writing and presentations skills;
       • Computer literacy in standard software applications (MS Office, etc).Languages
         • Fluency in English and Greek (written and oral) is required.IOM’s official languages are English, French and Spanish.Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. Required Competencies IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process. Values - all IOM staff members must abide by and demonstrate these three values:
           • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
           • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
           • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
           • Courage: Demonstrates willingness to take a stand on issues of importance.
           • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.Core Competencies – behavioural indicators
             • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
             • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
             • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
             • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
             • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.Notes
               1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
               2. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
               3. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
               4. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
               5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
               6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies Within the framework of the action \"Subsidy of the International Organization for Migration (IOM) Mission of Greece for the implementation of the project \"Helios Junior\"\" with MIS Code 6002657 the Program \"Greece Program - Asylum, Migration and Integration Fund 2021-2027\" Στο πλαίσιο της δράσης «Επιχορήγηση ΝΠ Διεθνής Οργανισμός Μετανάστευσης (ΔΟΜ) Αποστολή Ελλάδας για την υλοποίηση του έργου \"Helios Junior\"» με Κωδικό ΟΠΣ 6002657 στο Πρόγραμμα «Πρόγραμμα Ελλάδας - Ταμείο Ασύλου, Μετανάστευσης και Ένταξης 2021-2027»