OVERVIEW
Parent Sector : Education
Duty Station: Port Sudan, required to travel when needed within Sudan
Type of contract : Service Contract
Level : SC-04
Duration of contract : 1 year with possibility of extension.
Recruitment open to : Internal and external candidates
Application Deadline (Midnight Duty Station Time) : 30 December 2025
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
OVERVIEW OF THE FUNCTIONS OF THE POST
Under the overall delegated authority of the Representative and Head of Office โ UNESCO Sudan Office and under the direct supervision of the National Programme Officer, the SC holder is expectedt following tasks:
- Provide specialized, comprehensive support to programme and project implementation in a timely, accurate, and proactive manner, in line with the Organizationโs HR, administrative, and financial rules, regulations, policies, procedures, and guidelines, with a high level of attention to detail and accuracy.
- Follow up on the implementation of project plans and report any updates, amendments, or issues to the Project Manager.
- Support the organization of meetings, workshops, and events, including arranging logistics, coordinating follow-ups, and maintaining proper filing and records.
- Coordinate and facilitate activities according to approved plans, ensuring timely invitations, participation of targeted stakeholders, and smooth implementation of meetings, workshops, and events.
- Compile reports, summaries, and minutes of meetings, capturing agreed action points and recommendations, and ensure timely sharing with the Project Manager and relevant stakeholders.
- Collect, tabulate, and share data from project activities and support the preparation of presentations and other reporting materials.
- Report regularly to the Project Manager and promptly escalate any risks, challenges, or delays.
- Support project visibility, communication, and media coverage.
Long Description
- Ensure that all project documentation is properly maintained, organized, and accessible, and assist project teams with information management, scheduling, and planning of project activities.
- Provide administrative support, including:
- Coordinating with the Administration Office to ensure all operational and administrative requirements are met.
- Supporting the preparation of Terms of Reference (ToRs) and contracts for consultants and suppliers, and following up on payments against deliverables.
- Ensuring contractorsโ deliverables are received on time and that payments and commitments are processed according to agreed timelines.
- Maintain effective and timely communication with all relevant stakeholders and partners through appropriate channels, including email and messaging platforms.
- Perform written and verbal translation between Arabic and English, under the supervision of the Project Manager, including support during meetings, workshops, and events with international participants.
- Ensure the Office is kept informed and copied on all official communications with counterparts, stakeholders, experts, and project teams.
- Support and facilitate national and international experts in preparing for missions, meetings, and workshops, including agendas, schedules, participants, and discussion points.
- Assist the Project Manager with calendar management, meeting arrangements, and regular updates on project activities.
- Perform any other duties as assigned in support of project implementation.
COMPETENCIES (Core / Managerial)
Short Description
Professionalism (C)
Accountability (C)
Communication (C)
Teamwork (C)
Innovation (C)
Knowledge sharing and continuous improvement (C)
Planning and organizing (C)
- For detailed information, please consult the UNESCO Competency Framework.
REQUIRED QUALIFICATIONS
Education
- Completed secondary education, technical or vocational education.
Work experience
- A minimum of three years of work experience in administrative support and/or project/programme implementation assistance.
Competencies
- Excellent communication and coordination skills.
- Excellent organizational and planning skills.
- Capacity for accuracy and attention to detail in preparation of correspondence and documents.
- Good interpersonal skills, discretion, good sense of judgement and capacity to deal efficiently and tactfully with people of different cultural backgrounds.
- Cooperative behaviour and attitude to work in a team successfully.
- Excellent IT skills with proficiency in the use of MS Office (Outlook, Word, Excel. PowerPoint, etc.).
- Ability to work under pressure and flexibility to adjust work schedules and priorities.
- Willingness to help colleagues achieve their deadlines.
Languages
- Excellent knowledge of English and Arabic.
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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.
UNESCO does not charge a fee at any stage of the recruitment process.
Please note that UNESCO is a non-smoking Organization.