Project Assistant (G5)

Background:

The post is located in the Economic and Environmental Department within the OSCE ProjectCo-ordinator in Uzbekistan. It is an extra-budgetary (ExB) post within the project“Stakeholder Engagement for Uranium Legacy Remediation in Central Asia. Phase III” thatis currently envisaged to last two years. This ExB project is managed by the OSCE OfficeCoordinator of Economic and Environmental Activities (OCEEA). The project willconcentrate on engaging, capacity-building, and raising awareness among local stakeholdersin participating countries for uranium legacy sites remediation and improved socio-economic conditions in target communities driven by local participatory planning, gender-sensitive solutions, business development, and strengthened regional cooperation. Inaddition to this post, the project also comprises the following ExB posts: Project Officer (P2)and 3 Project Assistants (G5) based in Kyrgyzstan, Tajikistan and Uzbekistan.

The Office of the Co-ordinator of OSCE Economic and Environmental Activities (OCEEA)deals with economic and environmental issues, operating under the premise that promotingeconomic prosperity and co-operation on environmental concerns can contribute to peace,security and stability. The OCEEA’s role is to monitor economic and environmentaldevelopments among participating States, and alert them to any threat of conflict, and tofacilitate the formulation of economic and environmental policies and initiatives amongparticipating States, to promote peace and security.

Work Relationships:
1. The Project Assistant reports to OCEEA Project Officer (P2), based in the OSCE Programme Office in Bishkek (POiB), while the Head of EED / Senior Project Officer (SPO) of the OSCE Project Co-ordinator in Uzbekistan (OSCE PCUz) will act as the direct supervisory manager. Hence the Project Assistant will be fully integrated into PCUz EED team.
2. The Project Assistant receives guidelines on the project implementation from the P2, and collaborates with the Fund Administration Unit (FAU) of the OSCE PCUz to make administrative arrangements for the implementation of project activities. External contacts with the relevant government and international partners in Uzbekistan, such as the Ministry of Emergency Situations, the Ministry of Ecology, Environmental Protection and Climate Change, the Ministry of Health and non-state partners, such as the United Nations Development Programme, the European Bank for Reconstruction and Development, the European Union Delegation, OSCE Field Operations and the OCEEA, are managed in consultation with the SPO.

Tasks and Responsibilities:

The incumbent works under the guidance of the P2 and the overall oversight of the SPO. The incumbent is tasked with the following:
1. Assists in the development and implementation of project activities by liaising with counterparts and facilitating their participation, drafts terms of reference for the employment of consultants and implementing partners, and monitors the implementation of activities and submission of reports
by the implementing partners and consultants.

2. Performs all administrative tasks, such as schedules and arrangements for meetings and other revents, reservations, budget follow-up, and research for information and reference material.
3. Prepares requests/documents, e.g. requisitions, travel requests/authorizations, expenditure authorizations, visa applications, etc.
4. Initiates and follows up on actions related to requisitions, recruitment of consultants, training and study tours, purchase of services and goods, payments, travel authorizations, requests/claims and all related inquiries.
5. Keeps track of pending matters and follows up with other offices on deadlines, as well as on budget and expenditures for specific project outcomes, outputs and/or activities, giving estimates of costs for individual project activities and proposing budgetary and/or expenditure adjustments to
supervisor.
6. Assists in establishing and maintaining relations with project stakeholders; ensuring co- ordination and planning of the project activities with relevant partners inside and outside the Organization.

Necessary Qualifications:

Education:
• Completed secondary education; a relevant specialized training in project management or administration is desirable;
• For posts in the General Service category, a university degree may be considered as a substitute for one year of work experience, and a second-level university degree for two years of work experience

Experience and knowledge/skills:
• A minimum of five (5) years' work experience in project administration
• Experience in project planning, implementation and reporting
• Ability to conduct research and collect information from a variety of sources
• Computer literate with experience in Word, Excel, PowerPoint, etc. Experience with Oracle ERP software is an asset

Languages:
• Excellent oral and written communication skills in English, Russian and Uzbek

Remuneration Package:

Monthly remuneration, subject to social security deduction, is USD 1 128.00 as per the relevant OSCE salary scale. Appointments are normally made at Step 1 of the applicable OSCE salary scale. In exceptional cases, an initial appointment at up to Step 3 may be considered. This depends on factors such as relevant experience exceeding minimum requirements or higher previous remuneration. Any such request by a candidate must be reviewed and approved by the OSCE before the appointment.

If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Candidates interviewed and found suitable in the recruitment process for this vacancy notice will be placed on a roster of suitable candidates (valid for three years) for fixed-term posts, should a suitable opportunity arise. The placement on a roster does not guarantee a future appointment or assignment.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that OSCE appointments are subject to medical clearance.

The mandatory retirement age at the OSCE is 65 years for contracted positions at the general service, professional and director level. The Organization shall apply an age limit of 62 years at the time of appointment as the incumbent selected is normally expected to carry out the contractual obligation of two years.

Please be aware that the OSCE does not request payment at any stage of the application and review process. Additional Information