Project Assistant (Public Health) (G-5)

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
  Context Under the overall supervision of the Head of Programs (HoP) in Lebanon and direct supervision of the National Project Officer, the successful candidate will be responsible and accountable for carrying out a range of technical, administrative, and operational tasks, to support in the development, implementation and monitoring of projects under the Public health Unit (PHU), ensuring timely and effective delivery that is consistent with IOM rules and regulations.

Responsibilities and Accountabilities

1. Assist in the implementation and monitoring of PHU projects’ activities.  
2. Retrieve, compile, summarize, analyse, and present information/data on specific project topics.
3. Monitor budget; verify availability of funds; obtain necessary approval and update budget related information. 
4. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
5. Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.
6. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation. 
7. Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions; 
8. Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project. 
9. Assist in monitoring work of implementing partners through field visits and report non-compliances to the supervisor.
10. Provides guidance/training to new/junior staff. 
11. Perform other related duties as assigned. Education
    • School diploma with five years of relevant experience in public health or humanitarian programs, including experience in communicable diseases (such as TB, HIV), mental health and telehealth; or,
    • Bachelor’s degree in public health, nursing or any other health-related field from an accredited academic institution with three years of relevant professional experience in public health and programs addressing communicable diseases (such as TB and HIV), mental health, and telehealth.  Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
      • Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
      • Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
      • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.  Skills
        • In depth knowledge of project implementation, monitoring, and reporting within public health field; and,
        • Familiarity with coordination mechanisms involving governmental authorities, UN agencies, and NGOs
        • Knowledge of UN and bilateral donor programming.
        • Knowledge of financial rules and regulations. Languages
          • For this position, fluency in English and Arabic are required (oral and written).

            IOM’s official languages are English, French and Spanish.

            Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
          • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
        • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
      • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
    • Courage: Demonstrates willingness to take a stand on issues of importance.
12. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators (Level 1)
13. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.