Project Associate, LDC Band

Org. Setting and ReportingUNRWA is a United Nations agency established by the General Assembly in 1949 and is mandated to provide assistance and protection to a population of some 5.8 million registered Palestine refugees. Its mission is to help Palestine refugees in Jordan, Lebanon, Syria, West Bank and the Gaza Strip to achieve their full potential in human development, pending a just solution to their plight. UNRWA's services encompass education, health care, relief and social services, camp infrastructure and improvement, microfinance, and emergency assistance. UNRWA is the largest UN operation in the Middle East with more than 30,000 staff. UNRWA is funded almost entirely by voluntary contributions. If you are looking for a rewarding opportunity to make a tangible difference for one of the most vulnerable communities in the world, UNRWA would like to hear from you. The Project Associate reports to the Senior Project Manager. ResponsibilitiesAdministrative Coordination ▪ Manage day-to-day administrative tasks including correspondence, filing, and record-keeping. ▪ Support the preparation and distribution of project communications, reports, and documentation. ▪ Maintain organized systems for project files, contracts, and operational records. Operational Support ▪ Coordinate logistics for meetings, workshops, and field visits, including venue booking, travel arrangements, and materials preparation. ▪ Monitor procurement and inventory of project supplies and equipment. ▪ Ensure compliance with internal operational procedures and donor requirements. Project Scheduling & Tracking ▪ Maintain project calendars and timelines, ensuring alignment with key milestones. ▪ Track deliverables and deadlines, providing reminders and updates to relevant teams. ▪ Support resource allocation and scheduling to optimize project execution. Stakeholder Engagement ▪ Act as a central point of contact for project team members and external stakeholders. ▪ Facilitate communication between departments to ensure alignment on operational needs. ▪ Assist in organizing stakeholder consultations and follow-up actions. Reporting & Documentation ▪ Prepare meeting minutes, status updates, and operational summaries. ▪ Support the development of presentations and briefing materials for internal and external audiences. ▪ Ensure documentation is up-to-date, accessible, and accurately reflects project progress. Collaboration ▪ Work closely with focal staff from the Health Department (HD) and Education Department (ED) to ensure coordinated implementation. ▪ Liaise with Finance, Procurement, and HR teams to support operational needs. CompetenciesUN Core Values of Integrity, Professionalism and Respect for Diversity, and Core Competencies of Communication, Working with People and Drive for Results apply by default. ▪ Ability to establish and maintain effective working relations in a multi-cultural environment with sensitivity and respect for diversity. ▪ Positive attitude and strong analytical, interpersonal and communication skills. ▪ Ability to independently plan and prioritize own work, work well under tight deadlines. ▪ Proven critical thinking, creativity, and problem-solving skills. ▪ Proven ability to operate in a dynamic and sometimes challenging environment. EducationA first university degree from an accredited educational institution in management, administration, business, accounting, engineering or another related Field. Job - Specific QualificationNot available. Work ExperienceA first university degree from an accredited educational institution in management, administration, business, accounting, engineering or another related Field is required. At least 3 years of experience in project support and management is required. Experience in project administration and operation management is required. Experience in the humanitarian, UN sector, or NGOs is required. Very good computer skills in Microsoft office, especially MS Excel is required Knowledge of Palestine refugees and/or humanitarian response and development in the Middle East is desirable. Experience in report and business writing is desirable. Excellent command of spoken and written English and Arabic is required. Are you currently residing in Duty station. Please specify your current location. It is required. Candidates are required to make a declaration as to whether they have any current or past affiliations with non-governmental organisations, academic institutions, political organisations, military, or have/are engaged in activities or have made any public statements, that could be seen to impact their neutrality, objectivity or independence in the performance of their duties for the UN / UNRWA. Any declaration will not necessarily disqualify candidates from consideration for this post. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. Arabic is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).