Vacancy #: 7501 Unit: ESARO -Drylands Resilience Programme(DRP) Organisation: International Union for Conservation of Nature (IUCN) Location: Madagascar Country Office, Antananarivo, Madagascar Reporting to: Regional Programme Manager, Land Systems Work percentage: 100% Grade: P1 Expected start date: 01 March 2026 Type of contract: Fixed-term (up to 12 months) Closing date: 07 February 2026 BACKGROUND THIS IS A NATIONAL POSITION FOR MADAGASCAR
BACKGROUND
Delivering on Madagascarโs ambitious restoration commitments requires not only strong technical expertise but also robust financial and administrative systems that ensure resources are well-managed, transparent, and compliant with donor requirements. The Forest Landscape Restoration (FLR) Implementation Hub, coordinated by IUCN and its partners, is designed to accelerate restoration efforts by strengthening enabling environments, catalysing finance, and building local capacity for sustainable land management. As the Hub rolls out its activities in Madagascar-particularly in priority landscapes such as the Diana region-effective financial management and administrative support will be critical for smooth project implementation and accountability to both donors and local partners.
To meet this need, IUCN will recruit a full-time Project Finance and Admin Officer (P1) to be based in Madagascar (Antananarivo). This position will ensure the timely and accurate execution of all project finance and administrative functions, from budgeting and procurement to bookkeeping, expenditure posting in NAV, and monthly financial reporting (Budget vs Actuals) to the Project Manager. The officer will also play a key role in ensuring compliance with IKI administrative and financial guidelines, supporting audits, and facilitating smooth coordination with the regional and global finance teams. The role is crucial for providing the financial discipline and operational support needed to implement activities efficiently and maintain donor confidence. The salary scale applied to this position follows IUCNโs structure for Madagascar or its proxy with similar economic context and aligned with salary scales of comparable organizations in the region JOB DESCRIPTION THE ROLE
The Project Finance and Administration Officer, a full-time P1 position under IUCN grades, will be responsible for ensuring the smooth operation of financial and administrative functions for the project, as well as financial reporting. The Officer will support budgeting, procurement, bookkeeping for the project, posting project expenditures in NAV System and reporting to the Project Manager monthly basis (Budget vs Actuals). The salary scale applied to this position is based on the IUCN Mozambique salary structure, as a market survey for IUCN staff in Madagascar has not yet been conducted. Mozambique is used as a proxy due to its comparable economic context and alignment with salary scales of similar organizations in the region. The Officer will also support compliance to IKI Administrative guidelines for all the project expenses in Madagascar. The position will be nationally recruited and based in Madagascar.
DUTIES
MAJOR RESPONSIBILITIES;
The Finance and Administration Officer will support implementation of the project in ensuring the smooth and efficient delivery of financial, administrative, and human resource services. This position will focus on providing day-to-day support for accounting, reporting, procurement, logistics, and office administration in line with IUCN policies, donor requirements, and national regulations.
SPECIFIC DUTIES
Financial Management;
Support the preparation of monthly and quarterly financial reports, ensuring accuracy, completeness, and timeliness.
Assist in the preparation of annual budgets, forecasts, and donor financial reports.
Maintain up-to-date accounting records and support documentation in accordance with IUCN policies and audit standards.
Monitor expenditures against budgets and flag variances for corrective action.
Support the financial review of project activities, ensuring compliance with donor rules and internal controls.
Assist in monthly bank reconciliations, petty cash management, and cash requests.
Financial Control, Compliance, and Risk Management;
Ensure that all supporting documents for financial transactions are properly filed and easily accessible.
Support internal and external audit processes by preparing required documentation.
Assist in implementing internal control procedures and monitoring compliance with IUCN financial policies and host country regulations.
Administration and Procurement;
Support office procurement processes, including obtaining quotations, preparing purchase orders, and maintaining procurement files.
Maintain and update the office inventory and fixed asset register.
Assist in coordinating vehicle management, office maintenance, and insurance renewals.
Support logistics for meetings, workshops, and staff travel arrangements.
Human Resources Administration
Maintain staff personnel files and ensure that HR documentation is complete and up to date.
Support recruitment processes (advertising, shortlisting, scheduling interviews).
Assist with onboarding new staff, preparing contracts, and ensuring compliance with local labour laws.
Support payroll preparation and statutory deductions submissions.
Support to Country Office Operations;
Provide day-to-day support to programme and project teams on financial and administrative requirements.
Support the Finance and Administration Manager in preparing management reports for internal and donor reporting.
Liaise with suppliers, service providers, and government offices as required.
Other Duties;
Any other tasks assigned by the Finance and Administration Manager or Country Representative to ensure smooth functioning of the Country Office. REQUIREMENTS โข POSITION REQUIREMENT
Education;
A Bachelorโs in Accounting, Finance, Business Administration (majoring in Accounting or Finance) or related fields.
Professional certification or part qualification (CPA, ACCA) is an asset.
Work Experience;
Minimum 5 years of relevant work experience in finance and administration, preferably with an international NGO or development organization.
Knowledge of donor reporting requirements and experience working with multi-donor funded projects is an advantage.
Good understanding of accounting principles, internal controls, and financial management.
Strong computer skills (MS Office, accounting systems).
Language;
Excellent verbal and communication skills in English/French is a must. Working knowledge of Malagasy is an added advantage.
Core Competencies
Transparency: Capable of fostering trust and supporting informed, responsible decision-making by executing IUCN's work transparently; offers clear direction to ensure team members understand objectives and achieve measurable results effectively;
Inclusiveness: Demonstrates an understanding and appreciation of cultural diversity, creating an inclusive, positive, and supportive workplace that values and respects differences. Exhibits the ability to thrive in a multicultural and multi-ethnic setting while maintaining productive relationships with individuals from diverse national and cultural backgrounds;
Professionalism: Represent the organizationโs goals, values, and priorities with dedication and professionalism;
Accountability: Assumes accountability for both personal and team actions, fostering strong collaboration between IUCN and the EAC.
Functional competencies;
Strong attention to detail and accuracy in financial data management.
Ability to plan, prioritize, and meet deadlines.
Good interpersonal skills and ability to work in a multicultural team.
Commitment to integrity, accountability, and IUCNโs core values.
Adheres to IUCN ESARO core values of Transparency, Inclusiveness, Professionalism and Accountability;
Excellent interpersonal skills and a strong team player with proven communication and diplomacy with the ability to work effectively with multicultural and multidisciplinary teams with sensitivity and respect for diversity;
Highly motivated and results-oriented individual;
Demonstrated ability to work with limited supervision to prioritize tasking and manage workflow in a high pressure environment;
Must be a proactive individual who is able to energize and motivate teams; and
Committed to continuous learning and proactive and mature attitude towards self-development APPLICATIONS
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the \"Apply\" button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.
Other job opportunities are published in the IUCN website: https://www.iucn.org/involved/jobs/
About IUCN
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Created in 1948, IUCN is now the worldโs largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve peopleโs well-being.
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