Senior Project Associate (Pharmacy)

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
Context

The International Organization for Migration (IOM) plays a leading role in supporting governments and communities to build health systems that are responsive to the needs of these populations and address public health concerns along the mobility continuum. IOM uses targeted interventions such as direct health service provision, establishment of referral networks for specialized care, health promotion for migration-affected people and host communities. 

In Afghanistan, IOM provides and supports access to good-quality primary and secondary healthcare services, with a focus on returnees, migrants, internally displaced persons (IDPs), and underserved host communities in border regions, as well as other vulnerable populations across the country. IOM employs a direct implementation modality of healthcare services through its Mobile Health Teams (MHTs), Community Based Vaccination Centres (CBVC), Vaccination Outreach Teams (OT) and Basic Health Centers (BHC), which ensures greater responsiveness to community needs. The primary health care services provided include reproductive health, maternal, neonatal and child health services, trauma care, basic nutrition and community-based Mental Health and Psychosocial Support (MHPSS). IOM also provides technical support as well as procurement, warehousing, and transportation of medical commodities for external partner health facilities. Under the overall supervision of the Program Coordinator (Migration Health) and the direct supervision of the Medical Supply Chain Officer, in coordination with the mission’s Supply Chain Unit, the successful candidate will be responsible for assist in the management of drugs, vaccines, medical supplies, and medical equipment being used in IOM Afghanistan.

1. Assist in maintaining a system for the safe custody, storage and proper labelling of medicine, medical supplies, vaccines, and medical equipment at IOM Kabul, Field Clinics and warehouses. Complete the required documentation in accordance with IOM and national rules and regulations 
2. Support quality control by monitoring of the expiry dates of medicine, medical supplies and vaccines in coordination with the focal staff at Field Clinics and warehouses. Review Certificates of Analysis (CoA) and other documents for procured items to ensure compliance with required standards. 
3. Contribute to the analysis of data gathered from the medicine, medical supplies and vaccines and keep electronic and hard copies on file. 
4. In coordination with the Programme Coordinator (Migration Health) and the Supply Chain Unit, assist in preparing the required paperwork and documents in order to procure, import and distribute medicine, medical supplies and vaccines within Afghanistan as well as keep updated records and lists of medicine, medical supplies and vaccines used by IOM. 
5. Maintain and update records and databases regarding the consumption of medicine, medical supplies and vaccines. Monitor expiring items and prepare lists of the same for timely donation. Provide technical information on donation and disposal of expiring medicine, medical items and vaccines based on IOM and National Guidelines on Donations of Medicine and Medical Supplies. 
6. Monitor and improve Rational Use of Medicine at the health facilities  across IOM/MHU supported provinces
7. Train IOM’s staffs and partners on pharmacy management and efficiently usage of pharmaceutical tools and formats and following on the consumption reports.
8. In coordination with the MHU Provincial focal points, consolidate and place quarterly orders for medicine, medical supplies and vaccines as requested by various field clinics. Indicate detailed specifications such as generic names, packaging, formulation, and other pertinent information required to procure medicine, medical supplies/equipment, and vaccines to facilitate the procurement process. 
9. In coordination with the supply chain unit and the Programme Coordinator (Migration Health), verify/check quality and costs of suppliers’ products; and make appropriate recommendations of reputable and reliable suppliers of medicine, vaccines, medical equipment/supplies. 
10. Receive and inspect deliveries of medicine, medical supplies/equipment and vaccines and forward the certified delivery notes to SCU for payment. Verify the proper packing of said items prior to distribution and shipment to the field clinics
11. Replenish and check the contents, especially the expiry dates of medicine and medical supplies and the condition of medical equipment of the medical escort kits before and after use by medical escorts based on the approved medical escort kit content list. 
12. Maintain a clean and orderly pharmacy and medical supply storage unit for supplies for IOM Kabul and Field Clinics. 
13. Perform such other duties as may be assigned. Education
    • Bachelor’s degree in pharmacy from an accredited academic institution with 4 years of relevant professional experience, or 
    • High School diploma with 6 years of relevant professional experience
    • Diploma in Pharmaceutical Technology/ Pharmacy is an advantage

      Accredited Universities are those listed in the UNESCO World Higher Education Database. Experience

      • Experience in multiple pharmacy practice settings with international organizations, NGOs or pharmaceutical companies. 
      • Practical working experience in supply chain management and quality assurance of medicines, medical supplies/equipment and vaccines
      • Experience with the use of stock management software or system is an advantage
      • Operational and field experience in humanitarian, migration, refugee and displaced persons related programming is an advantage. Skills
        • Good interpersonal relationships and ability to work in a multicultural environment. 
        • Ability to work under pressure in a stressful environment, displaying resilience, compassion, and diplomacy.
        • Proficiency in Microsoft Excel, Word, and PowerPoint. 
        • Demonstrated capacity to work both in a self-directed manner and collaboratively with other staff and stakeholders. 
        • Good written and spoken communications skills, good interpersonal skills, ability to work in a multi-cultural environment.
        • Advanced analytical and critical thinking skills.
        • Excellent skills and experience in training facilitation, mentoring and capacity development. Languages
          • For all applicants, fluency in English is required (oral and written).
          • Working knowledge of Pashto or Dari is an advantage. IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
          • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
        • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
      • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
    • Courage: Demonstrates willingness to take a stand on issues of importance.
14. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators (Level 2)
15. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.