Team Assistant (Finance)

Org. Setting and ReportingThis position is located in the UNODC Country Office in the Federative Republic of Brazil (COBRA), with duty station in Brasilia, Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the overall guidance of the Country Representative, with functional supervision from the Finance Associate at COBRA. For more information on UNODC, please visit www.unodc.org ResponsibilitiesWithin limits of assigned authority, the Team Assistant (Finance) will be responsible for the following specific duties: • Use standard word processing package to produce a variety of routine correspondence, reports, tables, charts, graphs, etc., in accordance with institutional standards. • Scrutinize source documents for completeness, accuracy and validity of charges. • Investigate erroneous charges and take appropriate corrective accounting actions. • Reconcile and review clearing accounts and ensure proper clearance procedures have been followed. • Extract details of income, expenditure, assets and liability from accounting system in order to analyze and verify accuracy and validity. • Consolidate data into financial statements. • Assist with the monitoring of expenditures to ensure they remain within authorized levels. • Prepare worksheets and assist with the preparation of financial statements. • Monitor funding sources for projects to ensure compliance with the terms of funding agreements. • Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assist with visualizations and updating information material such as web pages or brochures. • Provide guidance and training to colleagues as required. • Respond to queries from staff members. • Assist with updating internal guidance. • Perform other work-related duties as assigned. Competencies• Professionalism: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Ability to maintain accurate records, review and interpret a wide variety of data. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Able to perform analysis, modeling and interpretation of data in support of decision-making. • Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. EducationHigh school diploma or equivalent is required. Job - Specific QualificationNot available. Work ExperienceA minimum of two (2) years of work experience in finance, budget, accounting, administrative services or a related area is required. The minimum years of relevant experience is reduced to zero (0) for candidates who possess a first-level university degree or higher. At least one (1) year of work experience in data analytics or related area is desirable. Work experience at the United Nations or other international organisations is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. Portuguese and Spanish are desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).