Position:ย Project Manager โ Ukraine Analysis Hubย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย
Reportsย to: Ukraine Analysis Hub Team Leaderย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย
Supervision of:1 Administration Officerย
Budget responsibility:ย N/Aย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย
Duty Station: Kyiv, at least 2 days/week working from the officeย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย
Travel: Possibleย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย
Durationย & contract type: 100%, until 31 March 2026 (with possibility of extension based on funding availability)
Starting date:1ย October 2025
About ACAPS
ACAPSย is dedicated to helping humanitarians make better decisions. We want to put evidence at the heart of decision-making. To achieve this, we collaborate with a variety of partners across the humanitarian sector and beyond. We strive to be an evolving platform providing:ย ย
Independent analysis to support evidence-based decision-making for humanitarian operations.ย Deployment of experts to support assessments and analysis in crisis settings.ย ย Innovative approaches to collect more reliable and timely data and conduct rigorous analysis. Capacity development of humanitarian actors to carry out better needs assessments and analysis.Ukraine Analysis Hub
ACAPS Ukraine Analysis Hub (UAH) has been monitoring the conflict in Ukraine and producing timely, independent, and high-quality analytical products on the humanitarian situation since March 2022. Since its inception, the UAH has delivered a comprehensive set of analytical products, including in-depth analytical reports and datasets, scenario-planning workshops, as well as trainings to Ukrainian humanitarian responders.ย
Today, we are a team of 13, primarily Ukrainian analysts and support staff, working from within the country to provide context-driven, locally informed analysis and support to INGOs and Ukrainian Civil Society Organisations (CSOs).ย
Purpose of the positionย
The Project Manager will oversee the operational management of the Ukraine Analysis Hub, ensuring effective processes, grant compliance, and smooth coordination between team members, partners, and ACAPS global support functions. As part of the hubโs management team, they will contribute to strategic planning, maintain donor relations, and support the delivery of high-quality analytical and capacity-building activities.
Role and responsibilities
Project Management & Coordination
Ensure effective day-to-day operations of the hub, implementing and improving operational processes (including archiving) and SOPs. Coordinate internal planning and capacity-building activities, team meetings, lessons learned sessions, and other core processes, such as the hubโs annual strategy workshop. Liaise with ACAPS, NORCAP, and NRC Ukraine support functions to ensure timely delivery of HR, finance, procurement, and logistics support. Oversee the coordination of workshops, trainings, travel, and events.Grant & Financial Management
Lead donor reporting processes, ensuring accuracy, timeliness, and compliance with all grant requirements. Monitor budget spending and update forecasts in coordination with the Administration Officer and ACAPS Finance Team. Support the Team Leader with fundraising efforts by providing budget estimates and drafting grant proposals and funding applications. Ensure MEAL processes are implemented, findings are analysed, and learning is integrated.Team & HR Management
Line-manage and coach the Administration Officer. Coordinate recruitment and onboarding processes of the UAH with relevant managers and in close collaboration with NRC, NORCAP, and ACAPS. Maintain updated organisational charts and track performance appraisals.Partnerships & Representation
Represent the hub with partners and donors as requested by the Team Leader. Support identification and development of partnerships for joint projects, information exchange, and capacity building. Work with the Civil Society Advisor to coordinate capacity-building activities, including participant selection, portfolio evaluation, and procurement.Any other tasks delegated by the Team Leader.
Critical interfaces
The Project Manager will work closely with all members of the Hub to ensure correct and smooth work processes and communication. The Project Manager will work closely with the Administration Officer, the Team Leader, the Senior Analysts, and the Civil Society Advisor. They will also collaborate with: ACAPS HR, ACAPS New Business Development Manager, and ACAPS Finance.
Competencies
Knowledge and experienceย
Masterโs degree in humanitarian action, project management, social sciences, international relations, research, international development, or other relevant sector. Bachelorโs degree with +2 yearsโ additional relevant experience accepted. Minimum 5 yearsโ experience in international organisations, including at least 2 years in the humanitarian sector. Strong track record in donor relations, proposal development, and grant reporting preferred; experience in humanitarian analysis is an asset. Excellent writing and presentation skills, with the ability to develop compelling donor reports, funding proposals, and presentations that clearly communicate impact and priorities. Proven experience managing complex, fast-paced projects and multi-disciplinary teams. Strong knowledge of project management tools and approaches. Proven ability to deliver results under tight deadlines. Solid understanding of the humanitarian sector, coordination structures, and UN system. Excellent IT skills (MS Office; project management tools such as Airtable, Miro, etc.). Fluent written and spoken English and Ukrainian.Behavioural competencies
Result-oriented and problem solvingย Collaborative and willing to work actively with other people Takes initiative and ownership of their work and the work of the team Attention to detail Flexible and creativeOperate in line with the ACAPS values
ACAPS is a dynamic and independent organisation. Our culture is enshrined in the ACAPS values (here). We share and strive to maintain the values of agency, candour, integrity, diversity, evolution, ambition, and collaboration in everything we do. The post holder is expected to develop the position in line with these values. The ACAPS values live in the way we manage our teams, create our content and engage with stakeholders. We are an equal opportunities employer. We are committed to diversity without distinction to age, gender, religion, ethnicity, nationality, and physical ability.ย