Role and responsibilities
The purpose of the Logistics and Procurement Assistant is to provide support for the implementation of logistics/procurement functions.ย
Generic responsibilities:
Adhere to NRC policies, handbooks, guidelines, and donor requirementsย Assist with the implementation of the logistic functionโs portfolio according to Plan of Action Provide logistic administration and basic support Prepare and develop status reports as required by managementย Ensure proper filing of all support documents Assist in the planning and delivery of logistic activity Maintain logistic records, suppliers and equipment Promote and share ideas for improvement of the logistic functionSpecific responsibilitiesย
Procurement:
Manage and register all incoming requisitions at NRC office and update status report on procurement for inclusion and circulation in the status report Liaise with suppliers to ensure prompt and accurate delivery of goods, services and equipment. Assist in preparation of documentation for bids committee meetings. Maintain proper files of requisitions, quotations and purchase orders. Report all procurement status in weekly/ monthly basis to the line manager.Warehouse and Asset Management:
Manage inventory control/procurement of items at NRC office and report all stock balances to the line manager in weekly/ monthly basis. Update the Mission Assets inventory at NRC office and guest/staff houses and generate periodic reports balances to the line manager in monthly basisFleet Management:
Supporting to Manage fleet driver daily, weekly and monthly plans Prepare requisitions for spare parts for NRC vehicles Ensure all drivers adhere to NRC logistics and drivers procedures Compile and submit monthly vehicle utilization as well as carpool and movement reports. Liaise with other projects key staff to share the movement plan in order to ensure that the fleet department functions smoothly Any other task relevant to the position as requested by the line managerCompetenciesย
Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:ย
1. Professional competenciesย
These are skills, knowledge and experience that are important for effective performance.ย
Generic professional competencies:ย
BA Degree in Logistics or related field of study;Minimum of 2 yearsโ experience from working as a Logistics Assistant in a humanitarian/recovery contextPrevious experience from working in complex and volatile contextsDocumented results related to the positionโs responsibilitiesContext/ Specific skills, knowledge and experience:ย
Computer skills (common Microsoft Windows and Office applications)Ability to work under pressure and meet deadlinesย2. Behavioral competencies
Handling insecure environmentPlanning and delivering resultsEmpowering and building trustCommunicating with impact and respectย The Norwegian Refugee Council (NRC) is a global humanitarian organisation helping people forced to flee.
Join us in assisting millions of people in areas where others cannot, tackling some of the world's most dangerous and difficult crises. Bring your skills and dedication to an organisation recognised for providing high quality aid and for defending the rights of refugees and internally displaced people.
At NRC, we give responsibility to employees at all levels and foster professional growth and innovative teams. You can expect a supportive culture and an open dialogue with management. We are committed to diversity, equity and inclusion.
Together, we save lives and rebuild futures. Safeguarding is central to NRCโs work. We expect all employees to:ย โข treat everyone with respect and dignityย โข contribute to building a safe environment for allย โข never engage in any form of exploitation, harassment and specifically sexual exploitation, abuse and sexual harassment (SEAH)ย โข always report. NRC has a zero-tolerance approach to inaction against exploitation, abuse and SEAH
The Norwegian Refugee Council (NRC) Geneva leads NRCโs representation with the IASC and UN agencies, and coordinates donor engagement with the UN and Swiss donors. NRC strives to assist and protect vulnerable and displaced people during crises, especially in situations of conflict. Established in 1946, NRC is an independent, humanitarian, non-profit, non-governmental organisation working in around 31 countries with approximately 14โ000 staff. NRC employs a rights based approach, challenging those with responsibility to uphold the rights of displaced people set out within national and International Laws. NRC endeavorsย to secure the acceptance of local stakeholders for activities and is committed to the principles of humanity, neutrality, independence and impartiality.
NRC seeks to engage with all relevant actors in order to promote the full respect for the rights of displaced and vulnerable people; secure and maintain access for humanitarian operations and promote the achievement of durable solutions. NRC Geneva, with the Internal Displacement Monitoring Center (IDMC), are NRCโs primary presence in Geneva.